Administrative Assistant, O Dea HS, Seattle

Archdiocese Of Seattle Catholic Schools

Posted on : 21-05-2025

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1 Vacancy

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Job Location

Seattle - USA

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 21-05-2025

Job Description

Position Type:
Secretarial/Clerical/Secretary / Administrative Assistant

Date Posted:
5/19/2025

Location:
ODea Seattle

PART I. Position Summary & Essential Functions

Position Summary: This is a 35 sentence summary of the overall position responsibilities. This position is responsible for daytoday administrative work that supports school operations. This includes being the first point of contact for general calls and visitors supporting general student and family needs and supporting faculty and main office staff. This position is also responsible for maintaining office supplies and the appearance of the main office. The person in this position should have a positive attitude be able to deal with a wide variety of people associated with the school on a daily basis and have strong computer and oral and written communication skills.

Essential Functions/Responsibilities:

1.Support School Operations

Act as first point of contact for the ODea community which includes responsibility for the main phone line and greeting and directing guests within the school.
Support general basic needs of students and families daily.
Provide support to the Administrative team Admissions Marketing & Communications Financial Aid Accounting Athletics and others as needed.
Track and order office supplies maintain central office areas handle mail and assist with meetings and certain schoolrelated functions.

2.Support Marketing & Communications

Produce and send the Family Bulletin weekly.
Support basic functions to ensure events and activities are listed as needed.
Produce Word documents PowerPoints and other communication materials for a variety of school departments.
Produce school directory for families.

3.Support Admissions

Create and assemble Admissions files assist with gathering application documents and provide other support as needed.

4.Support Accounting

Process mail checks and file accounting invoices weekly.
Reconcile credit cards with receipts monthly.
Assist with other activities as needed.

5.Support Athletics

Add athletic schedules to calendars and other areas to ensure information is available to all and conduct other administrative support for department.

6.Other Duties as assigned

Work as needed at school functions outside normal hours.

About ODea High School
ODea is a Seattle Archdiocesan Catholic school whose mission is to educate young men and prepare them to be men of character faith and service. ODea provides young me with a Catholic college preparatory education. Our diverse singlegender learning environment lays a rich foundation for the academic and social development of our students.

PART II. Minimum Qualifications Indicate the minimum education experience and skills needed to satisfactorily perform the responsibilities of the position.

Minimum Education Required Check one box:
HS Diploma Associate Degree BA/BS Masters PhD/MD

List preferred related field for degree:

If experience will be considered in lieu of a degree list the level of experience/education that will be considered. 35 years experience in a similar position
List any Professional License/Certification Required (i.e. LMSW LCSW; CPA; CFRE):
Minimum Experience/Skills/Competencies Required (e.g. Time Management Communication): Strong written and verbal communication; ability to act with a high degree of confidentiality; ability to multitasl
Technical/Other (e.g. Data Management knowledge of specific database software the ability to extract and analyze data; knowledge of Microsoft Office Suite; knowledge of financial law tax codes): Strong computer skills knowledge and ability to use Office 365 adept at learning a variety of software applications
Salary: Any offered salary is determined based on internal equity internal salary ranges market data applicants skills and prior relevant experience degrees and certifications. The salary range for this position is $25/hour to $32/hour.

Benefits: A comprehensive package of benefits is offered including medical plan options dental vision life accidental death and disability long term disability pension 403(b) HSA FSA and generous sick leave vacation and holidays.

The above statements describe the position as it exists now. They are not intended to be an exhaustive list of all responsibilities duties and skills required in this position. It may be redesigned or reorganized at management discretion at any time.

Attachment(s):

Administrative Assistant Job Description

Employment Type

Hourly

Company Industry

Key Skills

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About Company

Archdiocese Of Seattle Catholic Schools

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Administrative Assistant, O Dea HS, Seattle

Archdiocese Of Seattle Catholic Schools

Job Description

Employment Type

Company Industry

Key Skills

About Company

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