Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Build the future of Wellbeing. Create your lifes best work.
If a new healthcare system was built today it wouldnt resemble the reactive fragmented system we see now. It would be proactive personalised and focused on prevention not treatment. It would be designed to optimise human potential and rooted in holistic wellbeing. This is the healthcare were creating digitalfirst techpowered with a seamless experience as innovative as Tesla and an impact on culture as profound as Nikes. At Healf were not just imagining this future were building it.
Our vision
Public wellbeing is at a crossroads. Chronic diseases account for 86% of deaths in Europe yet the healthcare system isnt designed to provide the preventative deeply personal care people need. At Healf our mission is bold: to empower wellbeing through the tools and rituals that allow you to regain control over your mind body and spirit.
Our method is rooted in curation sourcing the best global brands and products to create a worldclass experience and innovation where our revolutionary Healf Zone platform redefines personalised wellbeing.
Our bold approach is backed by visionary investors including those who backed other pioneering brands such as Alo Yoga Cult Beauty Innocent Smoothies and Soho House. Like us they see that Healf is not just a business but a movement a generational opportunity to redefine what it means to be well.
Who were looking for
As a nextgeneration healthtech company on a mission to empower wellbeing with the worlds best products were looking for A players insanely talented ambitious and hardworking individuals ready to build the future of wellbeing with us. If youre excited by challenges dream big and want to do your lifes best work we want to hear from you.
About the role
We are looking for a highly proactive detailoriented and resourceful Executive Assistant (EA) to the CEO who thrives in a fastpaced environment. This role requires someone who can anticipate needs take full ownership of tasks and operate with efficiency and discretion. The ideal candidate will be a strong communicator highly organised and capable of managing a wide range of business and personal responsibilities.
If you are someone who takes initiative enjoys problemsolving and can seamlessly support a highperforming CEO wed love to hear from you!
Key Responsibilities
1. Executive & Strategic Support
Manage and optimise the CEOs calendar ensuring time is spent on highimpact activities.
Act as a gatekeeper for meeting requests prioritising and scheduling engagements efficiently.
Prepare meeting materials take notes and track followups to ensure seamless execution.
Proactively identify and resolve scheduling conflicts.
2. Communication & Relationship Management
Draft refine and manage correspondence on behalf of the CEO including emails and internal communications.
Manage outreach efforts ensuring strong engagement with key stakeholders partners and industry contacts.
Maintain a structured system to track relationships and follow up on key conversations.
Handle internal and external communication with professionalism and discretion.
3. Research & Special Projects
Conduct research to support business decisions partnerships or strategic initiatives.
Summarise findings into clear actionable insights for the CEO.
Support business development efforts by identifying and reaching out to potential contacts.
4. Operational & Administrative Management
Handle travel arrangements event coordination and logistics for both domestic and international engagements.
Oversee expense reporting invoices and other administrative tasks to streamline operations.
Implement systems and processes to improve efficiency in the CEOs workflow.
5. Personal Support (As Needed)
Assist with personal scheduling and appointments.
Coordinate travel accommodations and reservations for both business and personal trips.
Manage personal errands and administrative tasks that help free up the CEOs time.
Who you are
Proactive ownership & initiative Able to anticipate needs and take action without waiting for instructions.
Strong organisational skills Highly structured with the ability to manage multiple priorities simultaneously.
Fast execution with highquality output Works efficiently while maintaining a high standard of accuracy and professionalism.
Excellent communication & stakeholder management Able to handle highlevel correspondence and build strong relationships.
Research & problemsolving skills Quick to gather insights analyse information and provide solutions.
Confidentiality & discretion Handles sensitive business and personal matters with the highest level of professionalism.
NicetoHaves:
Previous experience supporting a CEO executive or entrepreneur in a fastpaced environment.
Experience in a fastpaced highownership environment
Experience in cold outreach networking or relationship management
Familiarity with productivity tools (Google Suite Notion Slack etc.).
Strong writing skills for drafting highquality emails and communications.
Comfortable working with minimal guidance and adjusting to evolving priorities.
Why join Healf
Do your lifes best work: At Healf youll tackle meaningful challenges that drive real impact.
A talent only: We hire for potential over experience. Raw talent obsessive curiosity and grit matter more than years of experience. At Healf youll work alongside some of the brightest most driven individuals in the industry people who raise the bar every single day.
Energised by what we do: Building something that matters is never easy but its deeply rewarding. We love what were creating and it fuels us to work hard and go above and beyond not because we have to but because we want to.
Be a builder: This isnt a coginthemachine kind of role. Youll have ownership autonomy and the chance to shape the future of Healf alongside a team that never settles for mediocrity.
Learn from the best: Work alongside entrepreneurial founders and a missiondriven team with mentorship that helps you grow into the best version of yourself.
About us
At Healf were not just a company were a movement. Founded by two brothers whose own wellbeing journeys inspired our mission to empower others Healf is built on grit determination and a shared understanding of the power of wellbeing.
Our culture is grounded in four commandments that define how we work and win:
1. We Work Harder Than Anyone Else: Building something that improves lives takes long hours grit and sacrifice but we thrive on it. We all feel energised by what were building.
2. Never Settle: We challenge the status quo and push ourselves to be better every day. We never settle for mediocrity or the idea that something cant be done.
3. Obsession Over Talent: Talent alone isnt enough relentless curiosity and a drive to grow set us apart.
4. The Healf Lifestyle: We live what we preach our personal commitment to wellbeing fuels our professional productivity.
With Healf Zone on the horizon were entering the next phase of our journey: closing the loop on health with personalised preventative care that unlocks longevity and optimised wellbeing. This is your chance to help build something thats not only extraordinary but a first of its kind.
Employment Type
Full Time
