Business & Accounts Administrator
Business & Accounts Administrator
Posted on :
20-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
20-05-2025
Job Description
This is a remote position.
Key Responsibilities
- Schedule Jobs in Tradify accurately ensuring plans and details are entered correctly to ensure the applicators have all the details required to complete the job efficiently.
- Manage administrative tasks such as accounts & admin inbox emails completing subcontractor packs & SWMS adding new client accounts raising Purchase Orders overseeing accounts receivable assist in booking travel (as required) purchasing stock and consumable for the office.
- Ensure accuracy accessibility and confidentiality of office records documents and files. Maintain accurate project records to support smooth execution and reporting.
- Act as a key liaison for internal and external stakeholders to streamline communication and provide proactive client communication and resolve issues efficiently to maintain positive relationships. Assist in managing our CRM system by responding to leads and ensuring the system is kept up to date with contact details and notes.
- Ensure accurate invoicing job costing and financial reporting to support business performance. Work with the Managing Director and Exact Accounting to gather and provide information for monthend reporting. Ensure budgets and forecasts are accurate and reporting is completed on time to support operational needs and strategic initiatives.
- Manage outstanding client accounts to minimise liability for the business and take necessary actions to recover money owed while still maintaining a positive relationship with clients. Escalate any difficult client outstanding accounts to the Managing Director promptly.
- Ensure proper documentation of safety records and support compliance initiatives. Assist in organising employee training to uphold workplace safety standards and training requirements.
- Handle adhoc tasks as directed by the Managing Director providing support during periods of staff leave or for special projects.
Requirements
- Proven proficiency in handling a wide range of administrative tasks including scheduling recordkeeping invoicing financial reporting and supporting operational needs.
- Familiarity with software tools like Tradify Excel and Xero is essential for ensuring smooth office operations.
- A meticulous approach to administrative work ensuring that all data entry reports and communications are accurate and completed with precision.
- Demonstrating selfmotivation and determination to achieve personal and professional goals. Your proactive nature helps the team achieve its goals without constant supervision.
- Taking ownership of decisions and honouring commitments. This includes being accountable for managing daily administrative duties and following through on assignments.
- Building strong and professional relationships with clients suppliers and internal teams.
- Problem Solving: A proactive approach to identifying and resolving administrative challenges.
- Relevant qualifications or experience in administration or office management are an asset.
- A commitment to providing support across departments ensuring that colleagues haven the resources and information they need to succeed.
- Understanding the broader business context and aligning your administrative work with company goals.
Benefits
Here at Access Offshoring we believe in more than finding our clients the right candidate. We believe in the human perspective. We believe in our candidates and their dreams. We believe in finding the right role for you. We are committed to working for you as much as we work for our clients.
Access Offshoring is dedicated to saving business ownershours by 2031 and we need your help. Transforming the way businesses operate we connect great businesses with amazing offshore talent.
We recognise that we often get more done in our own designed workspace so Access Offshoring offers a complete work from home model. Yep that s right 100% work from home. But wait there s more.
Here are just some of our benefits:
- Australian clients and Australian hours (giving you great experience and an early finish!)
- Work from Home Allowance
- HMO for you AND a dependent from Day 1
- 20 Days Annual Leave and 5 Days Sick Leave
- Government Statutory Benefits
- 13th Month Pay
- Computer Equipment
- Opportunities for growth
- And of course a competitive salary
Strong attention to detail and organisational skills. Proficiency in loan processing software and Microsoft Office Suite.
Employment Type
Full Time
Key Skills
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