Business Assistant
Business Assistant
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Job Description
We are looking for a highly organized resourceful and proactive Business Assistant to the CEO who thrives in a dynamic fastpaced environment. This role is a key administrative partner to our CEO and will be instrumental in ensuring their time is wellmanaged tasks are executed efficiently and priorities are aligned with the broader goals of the business. While this position will formally report to the Head of People it is fully dedicated to supporting the CEO with all aspects of their daytoday operations.
If youre a sharp communicator with exceptional organizational skills and a knack for anticipating needs before they arise wed love to hear from you!
HOW WE WORK
We are a remotefirst tightknit team that values autonomy agility and accountability. Heres how we collaborate:
We move quickly and iterate oftenmomentum matters.
We lean into ownership and embrace ambiguity with a problemsolving mindset.
We communicate openly and directly with empathy and integrity.
We respect each others time and trust each other to get things done.
WHO YOU ARE
- Youre a systems thinker who naturally brings order to chaos.
- Youre diplomatic professional and represent leaders well in writing and in meetings.
- You have strong business acumen and can handle confidential information with discretion.
- You love the satisfaction of checking things off your listand making someone elses day easier.
- Youre fluent in English both written and spoken and know how to communicate succinctly and effectively.
Tasks
Manage the CEOs calendar Schedule and confirm internal and external meetings guard focus time and resolve conflicts.
Coordinate Sales Activities Act as a liaison for sales calls pipeline tasks and followups (currently led by the CEO).
Handle Client Agreements Draft populate and send service agreements for signature using templates.
Communicate on Behalf of the CEO Respond to emails messages and requests with professionalism and clarity.
Keep the CEO Accountable Track task updates follow up on outstanding action items and proactively help manage their todo list.
Provide Administrative Support Own all adminrelated tasks for the CEO from travel logistics to documentation and everything inbetween.
Collaborate with the Head of People and COO Ensure priorities are aligned and support systems are in place to help the CEO stay focused.
Requirements
2 years of experience as an Executive Assistant Administrative Coordinator or similar role (startup experience is a bonus!).
Excellent written and verbal communication skills in English.
CT or EST working hours (hard requirement).
Strong organizational and timemanagement abilitiesyoure the type who never misses a detail.
High level of discretion professionalism and integrity.
Comfortable using Google Workspace (Docs Sheets Calendar) Slack and project management tools like ClickUp
Proactive mindsetyou anticipate needs before theyre spoken.
Ability to prioritize and multitask under pressure.
Benefits
Competitive USD Compensation
100% Remote Work
Exposure to CLevel Strategy Learn the inner workings of a growing consultancy.
Autonomy & Growth Take ownership of your work and grow alongside the business.
Collaborative Culture Work directly with leadership and crossfunctional teams.
Variety in Your Day No two days will look exactly the same.
If youre a sharp highly organized individual who thrives on keeping things running smoothly behind the scenes this role is your chance to be a critical part of a growing startups leadership support team. Apply now and help our CEO stay focused efficient and ready to lead
This is a highly competitive role kudos if you can find creative ways to reach out to our Talent team.
Employment Type
Full Time
