Procurement Coordinator
Procurement Coordinator
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Job Description
Role Summary:
We are seeking a detailoriented and proactive Procurement Coordinator to support our growing procurement operations. In this role you will work closely with theProcurement Manager Accounts Payable and various internal departments to ensure smooth and timely execution of procurement processes. You will be responsible for vendor onboarding contract administration procurement request tracking and maintaining compliance across procurement activities.
Key Responsibilities:
Support the Senior Procurement Manager in managing procurement intake processes and vendor engagements.
Oversee the endtoend flow of procurement requests ensuring timely movement through the approval and purchasing process.
Manage vendor onboarding collect necessary documentation and ensure compliance with internal standards and policies.
Coordinate contract routing and signature collection ensuring contracts are executed and stored properly.
Maintain vendor master records including tracking total spend contract terms and renewal timelines.
Act as a liaison for internal departments with vendors responding to inquiries regarding contract status terms and procurement procedures.
Collaborate with Accounts Payable to resolve invoice discrepancies and ensure invoices without purchase orders are routed and corrected appropriately.
Maintain and regularly update the open Purchase Order (PO) report ensuring Accounting has accurate and uptodate information for monthend accruals.
Monitor procurement dashboards and provide timely alerts on upcoming renewals and expiring contracts.
Perform any additional tasks or special projects as assigned by the Senior Procurement Manager.
Qualifications:
Minimum 3 years of relevant office or administrative experience preferably in procurement or financerelated roles.
Proven experience in vendor management and coordinating with internal and external stakeholders.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint); experience with procurement or ERP systems is a plus.
Excellent organizational skills with the ability to manage multiple tasks and meet deadlines in a fastpaced environment.
Strong written and verbal communication skills; ability to communicate clearly and professionally with diverse audiences.
Team player with a collaborative mindset and the ability to work crossfunctionally.
High degree of integrity discretion and professionalism in handling confidential information.
Proactive solutionsoriented and detailfocused approach to work.
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All qualified applicants will receive consideration for employment without regard to race color religion sex or national origin.
Note on Fraudulent Recruiting/Offers
We have become aware that there may be fraudulent recruiting attempts being made by people posing as representatives of Harness. These scams may involve fake job postings unsolicited emails or messages claiming to be from our recruiters or hiring managers.
Please note we do not ask for sensitive or financial information via chat text or social media and any email communications will come from the domain @. Additionally Harness will never ask for any payment fee to be paid or purchases to be made by a job applicant. All applicants are encouraged to apply directly to our open jobs via our website. Interviews are generally conducted via Zoom video conference unless the candidate requests other accommodations.
If you believe that you have been the target of an interview/offer scam by someone posing as a representative of Harness please do not provide any personal or financial information and contact us immediately at. You can also find additional information about this type of scam and report any fraudulent employment offers via the Federal Trade Commissions website ( or you can contact your local law enforcement agency.
Required Experience:
IC
Employment Type
Full Time
