Accountant - Accounts Payable, 6-month Fixed Term Contract
Accountant - Accounts Payable, 6-month Fixed Term Contract
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Job Description
This position is part of the regional Finance Team that supports finance and accounting operations of Clifford Chances Tokyo office. Reporting to the Finance Manager based in Delhi the role is responsible for managing accounts payable and cashiering activities. The role also acts as the onsite finance representative who liaises with Tokyo office members banks vendors and clients for finance related issues.
Key Responsibilities
Accounts Payable
- Prepare and submit payment requests for supplier invoices for Finance and business support departments.
- Being the collection and contact point for staff expense claims (submitted by email).
- Perform checks for payment requests and staff expense claims to ensure tax and internal compliance and provide instructions to Clifford Chances AP processing team in Delhi.
- Manage AP payment schedule to ensure payments are made on time.
- Follow up any payment issues or missing supporting documents with Tokyo staff.
- Attend to any enquiries relating to payments and timely escalate issues for resolution.
- Maintain filing and keep good AP records.
Cashier Support
- Responsible for daily office account cashier function for Tokyo by checking our office bank account daily and providing booking instructions to the cashiering team based in Delhi.
- Escalate any discrepancy and/or unidentified receipts and timely follow up for resolution.
- Manage client monies as required according to the global client money policy.
- Thoroughly familiar with CCs receipt and client money policies and their operations.
Accounting & Reporting
- Review weekly bank reconciliations for Tokyo bank accounts prepared by the Bank Reconciliation
- team and follow up any outstanding payments and clear unreconciling items.
- Prepare basic accounting journals and financial analysis
Other
- Perform validations for new supplier bank account and suppliers requests for bank account changes by phoning Japanese suppliers.
- Request My Number details for new suppliers (for professional services) and issue payment certificates in Japanese to clients as requested.
- Handle client enquires by phone or email in relation to payment of our invoices help translate client requests and other documents to Japanese and vice versa as needed.
- Acting as the point of contact for banks and support actions required for online banking access rights payment issues banking forms and annual mandate confirmation.
- Make visits to banks post offices or other authorities as needed to handle presencerequired tasks.
- Arrange physical signatures for documents as required.
- Collect and compile supporting documents as required to support audits and tax requests or reviews.
- Ad hoc tasks as assigned by Tokyo Finance Manager
Qualifications :
- 23 year experiences in working within accounting/ finance department. Experience working in a law firm or professional services firm is preferred.
- Basic understanding of or experience with Japanese consumption tax and withholding tax is highly regarded.
- High attention to detail and accurate processing skills.
- Effective team player Demonstrate positive and cooperative interaction with team members.
- Good at working with numbers (computing analysing and reading). Working level proficiency in Excel is essential
- Experience in identifying potential breaches in the companys policies and business risks and escalating as appropriate.
- Possession of accounting/ bookkeeping certification such as 3 will be a plus.
- Excellent organisational skills with an aptitude to understand new concepts quickly and solution focused in delivering the roles responsibilities.
Additional Information :
Equal opportunities statement
At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families our firm and society.
We are committed to treating all employees and applicants fairly and equally regardless of their gender gender identity and expression marital or civil partnership status race colour national or ethnic origin social or economic background disability religious belief sexual orientation or age. This applies to recruitment and selection terms and conditions of employment including pay promotion training transfer and every other aspect of employment.
We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.
Our goal is to deliver an equality of opportunity an equality of aspiration and an equality of experience to everyone who works in our firm.
Find out more about our inclusive culture here
#LIHybrid
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
