Team and Operations Administrator/Co-ordinator
Team and Operations Administrator/Co-ordinator
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Job Description
Job Title
Team and Operations Administrator/CoordinatorJob Description Summary
Job Description
The Team and Operations Administrator/Coordinator plays a central role in ensuring the smooth and efficient functioning of the teams daily operations. Responsible for delivering high quality comprehensive administrative and operational support enabling the team to focus on strategic objectives and core responsibilities. This role acts as a central hub for coordination communication and logistical support helping to streamline processes and maintain daytoday efficiency. The role requires a proactive organised and adaptable individual who can anticipate needs solve problems and foster a collaborative and productive team environment.
This is an exciting entrylevel opportunity working alongside the senior leadership team surveyors and operations function enabling the right candidate an opportunity to take on increasing responsibility and ownership to enhance their own career development.
Key Responsibilities:
Administrative Support
Provide support for leadership and Fund management teams managing calendars scheduling meetings and coordinating travel arrangements
Prepare agendas take minutes and follow up on action items
Processing expenses
Providing ad hoc general office support including scanning binding archiving opening and disseminating post
Assisting receptionist when required to ensure smooth running of front of house and receiving of guests
Assisting with preparation of reports/presentations/tenders when required
Internal and external event/training planning
Operations Coordination:
Support onboarding and offboarding processes for team members
Liaise with IT HR and Facilities to ensure operational needs are met
Monitor office supplies and coordinate procurement
Processing client third party supplier invoices
Managing website content and social media postings
Managing core compliance reporting power of attorney financial promotion gifts & hospitality
Project Support
Assist in planning and tracking team projects and deliverables
Coordinate internal communications and training
Support reporting and data entry tasks as required
Process Improvement
Identify and suggest improvements to administrative and operational processes
Help implement new tools or systems to enhance team efficiency
Skills & Experience:
Excellent verbal and written communication skills
Excellent attention to detail
Highly organised
Ability to multitask and manage multiple priorities and deliver all work to a high standard
Enjoys and can work under pressure in a calm and considered way
Exceptional client service skills
Effective time management
Ability to work as part of a team as well as working alone proactively
Proactive in assisting other colleagues when needed even when outside of usual responsibilities
Enthusiasm to learn
Flexible and open to change
Ability to handle confidential information with discretion
Experience working in the property sector or professional services firm an advantage
Demonstrable administrative and or operations experience
Career development aspirations.
Qualifications:
Good A levels preferably graduate degree.
Strong skillset in Microsoft office suite Power App and experience with enterprise systems beneficial but not essential.
Ability to use AI tools to drive efficiency.
This role offers a strong foundation for progression into:
Project Management
Office/Facilities Management
Executive Assistant roles
Operations or HR roles
Surveying
This role would be well suited for an upcoming or recent graduate looking to gain hands on exposure to senior leadership teams with limited prior experience.
INCO: Cushman & Wakefield
Required Experience:
Unclear Seniority
Employment Type
Full-Time
