Let's begin! Office Manager / Assistenz der Geschäftsführung (9429)
Let's begin! Office Manager / Assistenz der Geschäftsführung (9429)
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Job Description
At Moodys we unite the brightest minds to turn todays risks into tomorrows opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they arewith the freedom to exchange ideas think innovatively and listen to each other and customers in meaningful ways.
If you are excited about this opportunity but do not meet every single requirement please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship lead with curiosity champion diverse perspectives turn inputs into actions and uphold trust through integrity.
Skills and Competencies
- Excellent executivestyle communications and presentation skills in English and German visual/written/verbal
- Ability to independently compose general German and English correspondence memos and other documents for distribution to both internal and external clients of all levels
- Results/actionorientation excellent project management and execution skills
- Excellent organisational and analytical skills
- Unquestionable personal code of ethics integrity inclusion and trust
- Good judgment and decisionmaking skills
- Able to successfully navigate ambiguity in a fastpaced environment
- Ability to lead and manage others effectively
- Excellent interpersonal skills
- Ability to interact comfortably and effectively with Senior Management
- Strong orientation toward teamwork
Education
- University Degree or adequate work experience in a similar role
Responsibilities
Serving as a key support function to the Head of EU and Country Head of Moodys Deutschland GmbH in the Regional Management team to help deliver on objectives and drive planning and execution. This role encompasses management project execution and operational responsibilities across a wide range of opportunities and challenges. The role requires a combination of resourcefulness strong organization focus and flexibility emotionally intelligent communications skills ability to play an active behindthescenes role a high degree of personal and professional integrity and discretion.
- Work closely with the Regional CoHead EMEA Head of EU to develop regional and countrylevel strategy
- Act as liaison with internal control functions and execute with minimal direction or outside assistance
- Lead special projects typically on time sensitive matters or that require quickturnaround turnaround
- Create decision templates protocols and presentations; including preparation of board materials
Serve as central point of contact and coordination for operational infrastructure and control issues that require Regional Management involvement
- Attend management meetings; identify agenda items; coordinate follow up to ensure execution of agreedupon actions and effective flow of relevant information across teams
- Prepare for external engagements with customers regulators policymakers and other key stakeholders. Coordinate internally to assemble briefing materials and follow up.
- Draft responses to regulatory requests for information
- Proactively review department administrative processes consistently implementing best practices efficiency improvements and establishing new processes when necessary
- Oversee all aspects of personnel management for department including position management onboarding of new hires promotions transfers and terminations and periodic data integrity checks of Human Resources databases. Also includes ad hoc reporting of personnel information to department management as requested
- Establish clear protocols on standards of service and identify competencies with the administrative team. Effectively manage dissemination of work and performance across the team.
- Oversee and maintain compensation budget within group ensuring that all increases (including merit promotion compression etc.) are processed accurately within budget and communicated on a timely basis. Additionally may be called upon to manage groups open positions and reserve fund
- Work with team on matters related to facility management and office space upgrades
- Coordinate and plan department and officewide events including group meetings offsites outings and receptions taking care to stay within prescribed budget
About the team
Regional Management
Moodys is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status sexual orientation gender expression gender identity or any other characteristic protected by law.
Candidates for Moodys Corporation may be asked to disclose securities holdings pursuant to Moodys Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy including remediation of positions in those holdings as necessary.
Required Experience:
IC
Employment Type
Full Time
