Opportunities: Secretary 2 (Administrative Assistant) (46021)
Opportunities: Secretary 2 (Administrative Assistant) (46021)
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Job Description
Competition # :46021
Department:Justice
Location:HALIFAX
Type of Employment:Permanent
Union Status:NSGEU NSPG
Closing Date:21May25(Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice.
The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal Supreme Court of Nova Scotia (including Family Division) Provincial Court Family Court Small Claims Court Probate Court and Bankruptcy Court. The courts act independently from the government to address individual cases.
For more information on the Department of Justice Court Services please visit our website: Our Opportunity
The duties include responding to inquiries from clients stakeholders the legal community and outside agencies and vendors; preparing correspondence reports and special projects; preparing agendas and taking minutes of meetings;transcribing processing invoices maintaining a filing and record retention system. Under general supervision provides secretarial and administrative support to the Courts Management Team at the Halifax and Dartmouth Provincial Court.
Primary Accountabilities
- Review and proofread documents and presentations answertelephone inquiries maintaina filing system andbring forward systemsmaterials noticesagendas and statistics for meetings including the preparation anddistribution of minutes;maintainappointment calendars openmail and prepareroutine replies maintainmanuals and preparestatistical or factual information
- Liaise and interact on behalf of the Court Administrator orSupervisor(s) with members of the Department and the judiciary
- Perform records and file management in accordance with departmental policy procedure and practice; order stationary suppliesand equipment and maintain the stock room for support staff and judges
- Ensure all purchases upon direction from the Court Administrator are ordered accounted for and posted to the budget to ensure that the budget is current and respond to the status of these aspects of the budget
- Maintainpersonnel files for staff who report to the Court Administrator or the Supervisor(s)
Qualifications and Experience
As the successful candidate you will havecompleteda one year secretarial/commercial course and have three years ofexperiencein a legal setting or an acceptable equivalent.
Yourexcellent typing transcribing skills organizational administrative and interpersonal skills are required. As well you must be proficient in Microsoft Suite programs (Word Excel PowerPoint Outlook). Familiarity with financial transactions and invoicing accounts payable and working with vendors required. You willdemonstrate an ability to be a selfstarter and work under minimum supervision. Demonstrated experience working in a high demand high stress environment would be an asset. The successful candidate must exercise a high degree of independent action. Knowledge of the Justice System is communications and the ability to interact with staff the legal profession senior government officials judiciary vendors and the general public is required.
Equivalency
Equivalencies include but are not limited to:
- Four years or more of related work experience in a legal setting
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan Health Dental Life Insurance General illness Short and Long Term Disability Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings click here: Benefits for government employees.
Working Conditions
- Normal work week is 35 hours/week 7 hours/day
- May be required to work overtime on occasion
- This position is based out of two locations and will require a regular presence at both Halifax and Dartmouth Provincial Court. Travel between the two locations may vary depending on operational needs
Additional Information
This competition is to fill a permanent employment opportunity based in Halifax NS.
As part of the competition process candidates may be required to complete some Grammar Excel/PowerPoint or related assessments.
This position will require an enhanced level of security for an external application.
What We Offer
- Career Development where you have access to career guidance tools resources and ongoing training for every stage of your career
- Engaging workplace: our Employees feel valued respected connected and tuned in we have forwardthinking policies and strategies
- countless career paths
- Department specific flexible working schedules
Pay Grade: CL 18
Salary Range: $1684.00 $1884.17BiWeekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative at all job levels of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy and we welcome applications from Indigenous People African Nova Scotians and Other Racially Visible Persons Persons with Disabilities and Womenin occupations or positions where they are underrepresented. If you are a member of one of these equity groups you are encouraged to selfidentify on your electronic application.
This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office employees must apply correctly via this link:
Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant and will only be included if external applications are pursued.
External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates.PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials the results of which must be satisfactory to the employer. We thank all applicants for the interest however only those selected for an interview will be contacted. All questions and concernsmay be directed to
Employment Type
Full-Time
