Councillor's Assistant VII - Chief of Staff (17330)
Councillor's Assistant VII - Chief of Staff (17330)
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Job Description
Requisition ID: 17330
Department: Ottawa
Service: City Council
Branch:Elected Representatives
Employment Type: 1 Temporary Full Time Position (Up to November 14 2026)
Work Hours: 35hours per week
Affiliation: Non Union/Non MPE
Salary Information:Commensurate with experience; competitive salary and excellent benefits package
Location: City Hall110 Laurier Avenue West
City: Ottawa ON
Job Category: Administrative and Support Services
Application Close:23/05/2025
JOB SUMMARY
Reporting directly to the City Councillor the Chief of Staff leads all aspects of office operations strategy and staff management for a highprofile political office. This senior role is responsible for setting priorities supervising staff overseeing policy development managing casework systems and ensuring alignment with the Councillors mandate. The Chief of Staff represents the Councillor in internal and external forums provides leadership on key files and political issues and serves as the primary liaison between the office and City officials residents and stakeholders. Success in this role requires exceptional political judgment organizational oversight and the ability to manage complex highstakes initiatives.
DESCRIPTION OF RESPONSIBILITIES
Office Management and Supervision
- Serve as the primary supervisor for all staff including onboarding training performance evaluations and work planning.
- Oversee administrative logistics in collaboration with OM/EA.
- Review financial transactions and oversee budget planning and reporting.
- Ensure compliance with Council expense policy and City procedures.
Strategic and Political Liaison
- Act as liaison with Mayors office Council members senior staff and external stakeholders.
- Represent the Councillor in meetings and briefings where delegated.
- Oversee policy development research and strategic issue management.
Constituency Work and Case Oversight
- Develop office procedures for managing high volumes of casework.
- Review complex resident inquiries and determine next steps.
- Provide strategic support and background materials to the Councillor.
Public Engagement and Policy
- Oversee planning and execution of community events and consultations.
- Provide policy advice and track emerging issues.
- Support Councillors committee work reviewing documentation and drafting agendas as needed.
Communications Leadership
- May oversee preparation of newsletters press releases and media content.
- Provide guidance on tone content and messaging strategy.
- Supervise social media planning web updates and digital outreach.
Working Conditions
- Requires flexibility for evening and weekend commitments.
- Must demonstrate discretion diplomacy and professionalism in all publicfacing duties.
EDUCATION AND EXPERIENCE
Postsecondary education in public administration political science or communications.
5 years experience in political communications or public sector leadership
KNOWLEDGE
- Proven experience managing staff and budgets.
COMPETENCIES SKILLS AND ABILITIES
- Strategic thinking sound judgment and excellent interpersonal skills.
- High proficiency in Microsoft Office; experience with case tracking software.
WHAT YOU NEED TO KNOW
- Language Requirement:Bilingualism (English / French) required.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous Black and other racialized communities persons with disabilities women and nonbinary persons persons of all ethnic origins religions sexual orientations classes gender identities and expressions.
Candidates are encouraged to selfidentify as a member of one or more designated employment equity groups in the selfidentification questionnaire.
The City of Ottawa provides accommodation to applicants during all parts of the hiring process upon request. If contacted to proceed to the selection process please advise us if you require any accommodation.
Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre atextension 12211 or via email at .
Required Experience:
Staff IC
Employment Type
Full-Time
