Administrative Assistant II, Medical

Union: NonUnion
Site: Toronto General Hospital
Department: Cardiovascular Surgery
Work Model: OnSite
Reports to: Cardiovascular Surgeon
Hours: 37.5 hours per week
Salary: $24.82 $31.02 per hour
Shifts: Weekdays
Status: Permanent Full Time
Closing Date: June 7 2025 

Position Summary

The Medical Administrative Assistant II exercises considerable judgment/independence and utilizes knowledge of medical terminology/moderately advanced functions to provide secretarial and clerical services in support of two Cardiovascular Surgeons including: acting in a moderately independent manner to maintain written and/or electronic appointment schedule/calendar for various levels of personnel; utilizing knowledge of medical terminology and moderately advanced functions to provide word processing/typing services to facilitate the production of moderately complex documents/materials for assigned personnel; drawing upon knowledge of medical terminology and senior secretarial experience to provide efficient and effective reception responsibilities; organizing modifying and maintaining confidential electronic/paper filing/retrieval methods systems and/or formats; arranging small to midsize formal and informal meetings/events; performing moderately complex billing and budgetary functions for multiple cost centers; providing functional supervision and leadership to lower classified clerical positions; ensuring efficient operation of the office within scope of authority; performing other related clerical support activities; performing crossfunctional duties as assigned or requested; performing other duties consistent with the job classification as required.

Duties

• Acts in a moderately independent manner to maintain written and/or electronic appointment schedule/ calendar for various levels of personnel
• Utilizes knowledge of medical terminology and moderately advanced functions to provide word processing/ typing services to facilitate the production of moderately complex documents/materials for assigned personnel
• Draws upon knowledge of medical terminology and senior secretarial experience to provide efficient and effective reception responsibilities
• Organizes modifies and maintains confidential electronic/paper filing/retrieval methods systems and/or formats
• Performs moderately complex billing and budgetary functions
• Preparing documenting and submitting OHIP billings
• Ensures efficient operation of the office within scope of authority
• Performs other related clerical support activities

Qualifications :

• Three (3) years related medical secretarial experience required.
• Previous onthejob computer/wordprocessing database and spreadsheet software experience required;
• Experience in a Microsoft Office environment required.
• OHIP billing experience is an asset but not requred.
• Experience working in a health care environment an asset.
• Experience working in a teaching hospital environment an asset.
• Excellent organizational time management and prioritization skills required.
• Excellent wordprocessing/typing skills required.
• Excellent verbal and written communication skills required.
• Excellent interpersonal and customer service skills required.
• Excellent knowledge of medical terminology required.
• Excellent knowledge of health care organizational/office practices procedures and standards required.
• Demonstrated ability to work in a team environment and collaborate as an active participant with others in assisting with the delivery of care to patients required.
• Ability to maintain and protect patient confidentiality required.
• Ability to produce high quality work in accordance with Hospital standards required.
• Ability to maintain confidentiality required.
• Ability to work well under pressure required.
• Ability to work independently and as a team player required.
• Ability to use good judgment in assessing difficult situations required.

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts onsite gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Fulltime