Administrator Marketing Assistant
Administrator Marketing Assistant
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Job Description
Administrator & Marketing Assistant
We re an awardwinning architectural practice with a strong UK presence and a global portfolio specialising in thoughtful researchled healthcare design. Our London studio is seeking a proactive and highly organised Administrator & Marketing Assistant to support the smooth running of the office and contribute to marketing efforts that reflect the quality and impact of our work.
What Youll Do
Office Administration
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Be the first point of contact for the London office: answering calls managing messages and maintaining office supplies.
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Support internal systems (e.g. timesheets travel arrangements holiday bookings).
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Assist with project setup invoicing support and compiling internal reports.
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Coordinate recruitment processes onboarding and occasional HRrelated tasks.
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Help organise team socials and maintain the studios daytoday operations.
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Ensure documentation is in line with ISO standards (ISO9001 & ISO14001 and manage annual renewals (CHAS PII Cyber Essentials RIBA Chartered Practice etc..
Marketing & Bids
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Support bid submissions helping to compile tender documentation using InDesign and MS Word.
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Maintain marketing collateral (CVs project sheets templates).
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Assist in producing internal and external newsletters.
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Manage project portals and help coordinate submissions that showcase our design excellence.
General Duties
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Adhere to health safety quality and environmental policies.
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Track time on tasks through weekly timesheets.
About You
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Organised detailoriented and proactive.
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Skilled in Microsoft Office (Word Excel PowerPoint).
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Familiar with Adobe InDesign (or willing to learn quickly).
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Comfortable working in a dynamic creative studio environment.
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Confident communicator and team player.
Why Join Us
You ll be part of a missionled studio that s shaping spaces that improve lives. You ll work closely with friendly experienced professionals and contribute to meaningful architecture. This role is ideal for someone who thrives on variety and values purposedriven work.
Employment Type
Full Time
