Administrative Assistant
Administrative Assistant
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Job Description
- A great opportunity to develop your skills in a professional administrative role.
- Be part of an innovative school where no two days are the same
- Stunning location spectacular views and modern facilities
- Be part of a communitybased service where you work within a team that truly makes a difference.
Reporting to the School Executive Officer youll play an important part in keeping the School and Legal Clinic running smoothly. This is a unique entrylevel role where no two days are the same. Youll be the first point of contact for staff students and members of the publicanswering phones greeting visitors at reception assisting with enquiries and providing a wide range of administrative support. The role is very personalitydriven and best suited to someone who is calm under pressure has strong interpersonal skills and thrives in a busy environment.
Key Responsibilities
- Provide highlevel administrative support to the School and Legal Centre staff particularly in areas such as assessment and exam processes course outlines enrolments and timetable management.
- Respond to phone email and inperson enquiries from students staff and the public in a professional and timely manner.
- Assist in course and program support activities and ensuring compliance with University deadlines.
- Support student enrolment processes working closely with staff and academics to ensure a seamless and positive experience.
- Provide administrative support for meetings including preparing agendas taking minutes and collating supporting documentation.
- Accurately manage purchasing processes including reconciling the University purchasing card (Fraedom) raising purchase orders and receipting invoices in Technology One.
- Build strong collaborative relationships across the School College and Divisions including Student Central HR and Finance.
- Treat sensitive matters with discretion and adhere to University privacy and confidentiality policies.
What Youll Bring
- Strong communication and customer service skillsyoure approachable professional and can manage challenging conversations calmly.
- A resilient upbeat personalityyou know how to maintain your energy and composure in a busy peoplefocused role.
- The ability to listen with empathy while maintaining clear boundaries and staying focused on your role.
- A proactive teamoriented attitudeyoure happy to chip in and help where needed.
- Attention to detail time management skills and the ability to juggle competing demands.
If youre looking for variety connection and a fastpaced peoplefirst role this could be the perfect opportunity for you.
This continuing position is full time at a HEW 4 Higher Education Level located at City Campus.
About our University
The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a worldleading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence equity engagement and sustainability the University of Newcastles Looking Ahead Strategic Planoutlines the Universitys commitment to delivering an exceptional student experience and serving our communities.
For more information click here Our Uni.
What we offer
In addition to working for a university that is breaking boundaries discovering new ways of thinking and cementing a place as a global leader we offer a range of benefits to our employees to ensure you balance your commitments stay healthy and work effectively.
These include:
- The remuneration for this position isprorated from$74491 $80972 p.a. superannuation and is commensurate with skills and experience
- 17% super and salary packaging
- Additional University Holiday days generous personal leave and parental leave annual leave loading and additional purchased leave scheme
- Discounts in private health insurance gym memberships software travel and more
- Wellbeing programs
Your next steps
Please visit here for a guide on how to apply for a role.
If viewing this on a job board other than the Universitys please click Apply to reach the Universitys website where a copy of the Position Description can be accessed. Please download a copy before commencing your application.
Your application must include:
- Your resume
- A cover letter outlining your motivation to apply for this opportunity
- A statement addressing the Essential Criteria listed below demonstrating your qualifications and experience with examples.
- Completion of an associate diploma with relevant work experience or a certificate level qualification with relevant work experience; or an equivalent combination of relevant experience and/or education/training.
- Ability to make sound decisions within your sphere of responsibility
- Highly developed interpersonal skills including the ability to participate in a team environment demonstrating clear communication and mutual respect.
- Demonstrate accuracy attention to detail and ability to follow procedures
- Demonstrate ability to work with limited supervision and broad direction and also as a member of a team
- Knowledge of MS Office Suite Allocate Plus Nustar Fraedom and Technology One Knowledge of and experience in adhering to workplace policies and procedures in the areas of work health safety equity diversity and promoting a respectful workplace culture.
To ensure that your application receives full consideration its important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.
Please upload your Cover Letter and response to the requested Criteria as one PDF document.
Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2000 words).
For specific position enquiries please contact Rachel Brien School Executive Officer on (02)or via email
Having Difficulties Please reach out to us:
Closing date: Sunday 25th May 2025 11:59pm AEST
We are excited to beLooking Aheadwith you
#LIKG1
Employment Type
Full-Time
