Administrative Assistant, Hobbs Brook Real Estate

FM is a leading property insurer of the worlds largest businesses providing more than onethird of FORTUNE 1000size companies with engineeringbased risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon stateoftheart lossprevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so we rely on a dynamic culturally diverse group of employees working in more than 100 countries in a variety of challenging roles.

Hobbs Brook Real Estate LLC (HBRE) is the real estate division of FM. For over 70 years HBRE has been pushing boundaries innovating ideas and developing and operating corporate and commercial communities that are resilient and meticulously designed to inspire energize and endure. We are team builders reliable partners and industry innovators with a growing portfolio of office and life science are dedicated to creating an environment that fosters more than just work; we cultivate a thriving community for our tenants and their employees. Its not just about offering excellent space; its about creating a vibrant community where businesses can thrive and individuals can flourish.

Summary:
Under general supervision provides general administrative support to both our Commercial Real Estate Portfolio as well as the corporate Investments department at FM. Uses discretion with regards to confidential matters.

Schedule and Location:
This is an hourly/nonexempt officebased position based on a 37.5hour work week in Waltham MA. Flexible start and stop times with a start time of any time between 7:309 AM.

Support:
o Handles a broad variety of administrative tasks under general supervision (expense reports invoices coordinating travel plans purchasing supplies files and records)
o May assist with planning events and/or meetings and other projects as assigned
o Uses a suite of office applications to prepare moderately complex reports presentations agenda minutes etc.

Communications:
o Greets visitors and responds to phone and email inquiries
o Uses knowledge of company policy and procedures to compose correspondence

Required Education:
High School Diploma or GED (a combination of skills and professional work experience will be considered in lieu of a degree)

Required Work Experience:
2 years of administrative experience in a corporate environment

Highly Preferred Work Experience:
Professional work experience in a midtolarge size Commercial Real Estate company and/or Investments industry

Required Skills:
Microsoft Suite skills (Outlook Excel PowerPoint Teams etc.)
Good keyboard skills; including typing speed and accuracy
Refined telephone skills
Good written and verbal communication skills
Ability to handle confidential information and material

Highly Preferred Skills:
Yardi CoPilot

The hiring range for this position is $26.01 $37.39 per hour. The final salary offer will vary based on individual education skills and experience. The position is eligible to participate in FMs comprehensive Total Rewards program that includes an incentive plan generous health and wellbeing programs a 401(k) and pension plan career development opportunities tuition reimbursement flexible work time off allowances and much more.

FM is an Equal Opportunity Employer and is committed to attracting developing and retaining a diverse workforce.