Director of Finance
Director of Finance
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Job Description
JOB SUMMARY:
The Financial Director will provide financial leadership to the library by directing and managing the financial accounting budget grants gifts and special fund functions for the department and ensuring efficient accurate and responsive operations. Services will include but not be limited to preparing and monitoring budgets long and shortterm fiscal planning monitoring proper internal controls submitting the Annual Financial Report on to Gateway supervising the fulltime bookkeeper and oversight of systemwide fiscal management. The Director will be responsible for the facilities of both branches by directing the work of internal maintenance staff and external vendors to ensure the buildings are clean and welcoming for patrons as well as safe and in good working condition. The Director will budget for preventative maintenance and make recommendations to the Executive Director and Board for capital improvements.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Financial Management and Accounting
- Oversees the income expenses and overall financial health of the Library.
- Reviews monitors and maintains all financial data in the accounting software including:
- Issuing checks for accounts payable
- Posting journal entries for payroll
- Recording cash receipts
- Reconciles all bank statements and manages transfers between Library accounts.
- Maintains all financial records in compliance with Indiana State Board of Accounts regulations and audit standards.
- Prepares accurate and timely financial reports and statements for the Executive Director and Board of Trustees.
- Develops and monitors the annual budget in collaboration with the Executive Director.
- Provides financial projections and analysis to inform budgeting and strategic decisions.
- Prepares and files all required governmental and regulatory financial reports.
- Verifies outputs of payroll registers and tax reports for accuracy.
- Supervises the Bookkeeper and procurement functions.
- Develops procedures and ensures internal controls for financial operations.
- Ensures compliance with all applicable accounting standards policies and regulations.
- Prepares the Annual Financial Report (AFR) and submits through Gateway.
- Develops and implements a purchase order system for the Library.
- Works with the Library Leasing Corporation to provide annual financial documentation.
- Collaborates with the Board Treasurer to monitor and manage investment activities.
- Oversees all bondrelated activities including repayment refunding and new bond issuance ensuring full compliance.
Facilities Oversight
- Oversees the maintenance safety and functionality of Library buildings and grounds.
- Coordinates facilityrelated services and vendors including contracts inspections and repairs.
- Develops and implements facility maintenance schedules and longterm capital improvement plans.
- Ensures compliance with safety codes accessibility standards and related regulations.
- Assists with facilityrelated budgeting and financial planning.
NONESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
- Participates as a key member of the Librarys management and administration team.
- Serves as a backup for payroll and benefits processes as needed
- Assists with various tasks supporting the successful operation of the Library.
- Attends Library Board of Trustees and committee meetings providing relevant financial or operational reports.
- Participates in library committees and represents the Library at community events.
The intent of this job description is to provide a representative summary of the major duties and responsibilities of the position. There may be other duties as assigned.
EDUCATION WORK EXPERIENCE REQUIREMENTS & PREFERENCES:
- Required: Bachelors in Accounting.
- Required: Minimum 8 years of relevant professional experience working in a Finance field.
- Required: Competency with Windowsbased computer systems and electronic bookkeeping programs.
- Preferred: Previous experience in payroll preparation and employee benefits.
- Preferred: Experience with fund accounting.
- Preferred: Public Library funding and/or recordkeeping under Indiana rules laws and regulations.
- Preferred: Experience using Blackbaud Financial Edge software
- Preferred: Experience the Department of Local Government Funds and Gateway
- Preferred: CPA
PHYSICAL DEMANDS:
- Frequently: reading writing standing sitting for long periods of time.
- Rarely: squatting climbing crawling bending pushing pulling and driving.
The job candidate must be able to perform each essential function satisfactorily either with or without a reasonable accommodation.
WHAT WE OFFER
- 24 days of PTO
- 10 paid holidays & 1 floating holiday
- Medical dental vision and life insurance
- Paid parental bonding leave
- Two retirement plan options to help you plan for your future how you want
- Health Savings Account & Flexible Savings Account
- Employee Assistance Program
- Short Term & Long Term Disability
Required Experience:
Director
Employment Type
Full-Time
