Associate Grants Management Specialist (Pre- and Post-Administration)

Position Summary
The Associate Grants Management Specialist develops and utilizes knowledge skills and abilities to support departmental research administration at National Jewish Health serving as a resource throughout the lifecycle of the grant management process.

Essential Duties

1. Assists the financial management of externally funded research projects. Coordinates all aspects of the grant application process ensuring proposals are submitted in an accurate and timely manner consistent with sponsor and institutional requirements. Ensures awarded projects are properly managed within the budget and terms & conditions of the award.
2. Understands and ensures compliance with regulatory requirements and National Jewish Health policies. Maintains working knowledge as regulations and policies change.
3. Assists in budget development process in partnership with Grant Management Team. Works with other members of the PIs team to make certain each budget fully reflects the specifics of the project and is compliant with the sponsors requirements.
4. Enters grant applications into electronic systems i.e. Cayuse and/or ensures the entry of the required components. Works with sub recipients and vendors to obtain the necessary information and/or certifications. Collaborates with other members of the PIs team to meet grant deadlines. Completes the Internal Research Review form (IRR).
5. Reviews grant expenditures are appropriate and compliant with relevant regulations and policies in partnership with Grants Management Specialist; reviews quarterly grant expenditure certification reports for faculty review and approval.
6. Tracks project invoices from submission to payment and facilitates approval of individual purchasing and payment transactions as appropriate. Reviews costs are consistent with the budget to make sure sufficient funds are available to meet the programmatic goals of the project in partnership with the Grants Management Specialist
7. Assists in preparation of reports of actual and projected financial position for individual projects and an investigators complete portfolio. Reviews funding gaps and opportunities and makes recommendations to address in partnership with the Grants Management team. Meets regularly with investigators to review grant finances.
8. Tracks time and effort reporting salary distributions and financial and narrative reporting requirements.
9. Works closely with Sponsored Projects Office on the project establishment award management and closeout processes.
10. Provides general backup that could include any support necessary for other Grants Management Team members in the accomplishment of departmental and institutional goals.

Other Duties

1. Other tasks as assigned.

Competencies

1. Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to National Jewish Health.
2. Attention to Detail: Accomplishing tasks by considering all areas involved no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time. Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; selfimposing standards of excellence rather than having standards imposed.
3. Collaboration/Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contributions of others.
4. Managing Work and Time / Project Management: Effectively managing ones time and resources to ensure that work is completed efficiently. Effectively manages project(s) by appropriately focusing attention on the critical few priorities; effectively creates and executes against project timelines based on priorities resource availability and other project requirements (i.e. budget); effectively evaluates planned approaches determines feasibility and makes adjustments when needed.
5. Problem Solving: Uses issue identification data relation and comparison pattern recognition and information gathering to create analyses and make recommendations.
6. Professional Development or Continuous Learning and Development: Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill to enhance their contribution to the organization.

Supervisory or Managerial Responsibility
None

Travel
None

Core Values

1. Be available to work as scheduled and report to work on time.
2. Be willing to accept supervision and work well with others.
3. Be well groomed appropriately for your role and wear ID Badge visibly.
4. Be in compliance with all departmental and institutional policies the Employee Handbook Code of Conduct and completes NetLearning by due date annually.
5. Promotes a workplace culture based on mutual respect and merit where all individuals are treated fairly and provided with equal opportunity to contribute to the mission and goals of the institution.
6. Adheres to safe working practices and at all times follows all institutional and departmental safety policies and procedures.
7. Wears appropriate PPE as outlined by the infection control policies and procedures.
8. Demonstrates compliance with all state federal and all other regulatory agency requirements.

Minimum Qualifications

1. Education: Bachelors degree required; Business Administration or finance related field preferred.
2. Work Experience: A minimum of six (6) months financial or research administration experience ideally in an academic research or governmental organization required. Experience with grants and related regulations preferred.
3. Special Training Certification or Licensure: None

Salary Range: $58.656.00 $77572.56

Benefits
At National Jewish Health we recognize that our outstanding faculty and staff are the essence of our organization. For every aspect of health care our employees are our greatest asset. With that in mind we have designed a valuable comprehensive benefits package to meet the needs of our employees and their families.

• Comprehensive Medical Coverage:Multiple Cigna health plans for Colorado regional office and remote employees. Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) available to pair with some plans.
• Paid Time Off:Generous PTO accruals to use for vacation and sick days and six paid holidays all compliant with Colorado state sick leave regulations.
• Dental & Vision Plans:Coverage effective the first of the month after hire.
• Retirement Savings:403(b) plan with employer contributions after two years.
• Wellness Incentives:Earn up to $200 annually for preventive health activities.
• Tuition Reimbursement:Up to $5250 annually for fulltime and parttime employees.
• Child Care Assistance:Childcare Flex Spending Account (FSA) with annual employer contribution.
• Loan Forgiveness:Public Service Loan Forgiveness (PSLF) eligible employer.
• Disability & Life Insurance:Employerpaid plans and optional buyup choices.
• Voluntary Benefits:Full suite of coverage options such as Accident Hospital Indemnity and Legal Plan
• Exclusive Discounts:Savings on local services insurance and RTD bus passes.

Application Deadline:This position will be open for a minimum of three days and until a top applicant is identified.