Meetings Program Specialist
Meetings Program Specialist
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$ 70000 - 80000
1 Vacancy
Job Description
Division and Unit Overview
The mission of ACS is to advance the broader chemistry enterprise and its practitioners for the benefit of Earth and its people. The Meetings and Events Division is to serve learners and educators by building communities and supporting innovative relevant and effective chemistry education and professional development. The strategic objectives of the ACS Meetings and Events Division reflect the responsiveness of the Division in fulfilling the vision mission and values of ACS and meeting the needs of the changing chemistry enterprise.
Position Summary
The American Chemical Society is looking for an enthusiastic and highperforming individual to support the growth of the ACS Meetings and Expositions Division. This position provides dedicated higherlevel support to the Senior Director Meetings and Events and the team and manages special projects oversees efficient administrative tasks coordination between different departments budget management data management/analytics and supports strategic planning efforts. The incumbent reports directly to the Senior Director Meeting Exposition Services and assists in performing their duties. The incumbent serves as a key contact for the Senior Director Meeting Exposition Services direct reports and interacts with all levels of ACS executive management staff ACS Governance and the public. They will be responsible for collaborating with senior leaders executives and business partners on the development and execution of strategic initiatives and business operations improvement. They work with highly confidential information; their responsibilities require discretion and judgment and exposure to sensitive issues and situations. Duties require indepth knowledge of the organizations policies procedures data analytics and core operations.
Position Accountabilities
- Serves as program specialist providing strategic and highlevel admin support to the Senior Director of the Meetings and Exposition Department while proactively addressing challenges.
- Develop and manage division event database (historical data etc.). Performs complex research and data analysis; develop and present reports
- Monitor budgets as assigned; and track and reconcile expenses.
- Coordinate RFP processes and compiles and analyze proposal data.
- Manage contract system processes for the department and provide training.
- Support divisionwide office procedures that are consistent with ACSwide procedures and policies.
- Monitor the activities of the Senior Directors reporting staff including monitoring deadlines tracking organizational and division goals organizational objectives/priorities monitoring and updating KPIs measure success and report on progress manage DMES staff travel as needed and manage DMES schedules including leave and travel and onsite event schedules.
- Manage DMES divisions office administration including scheduling and managing meetings taking minutes training requests supplies expense reporting expense tracking manage invoice processes manage financial reports and manage SharePoint sites. Manage and lead new staff manuals onboarding and training and events.
- Support committees and manage committee and governance related requirements: agenda development scheduling meetings taking minutes logistical meeting arrangements and monitors travel expense vouchers from committee members.
- Build and maintain effective relationships with other leadership and across the enterprise. Works in collaboration with all levels of management staff and governance.
- Performs confidential work
- 10%15% travel to provide onsite support of events as assigned (must be able to lift up to 25 lbs. and work extended hours during events as needed)
Education/Experience/Technological Knowledge
- College degree or equivalent or formal technical and administrative training with expertise in data analytics.
- Min of 57 years experience; Executive Assistant and project management experience preferred
- Experience working for a senior executive required.
- Demonstrated program and project management experience required;
- Initiativetaker strong work ethic and ability to work in a cross functional collaborative environment.
- Excellent verbal and written communication skills
- Superior organizational skills with ability to multitask and flawless attention to detail.
- Excellent leadership consensusbuilding skills and talented problem solver.
- Experience working in a busy environment demonstrating the ability to effectively prioritize and meet deadlines
- Ability to multitask exceptional writing editing and proofreading skills is needed.
- Excels at working in a fast paced results oriented community environment.
- Strong writing and verbal communications skills for interacting with stakeholders;
- Advanced experience in MS Outlook Excel PowerPoint Word SharePoint and Teams required.
- The position requires some travel.
- ACS maintains a hybrid schedule with three days a week in the Washington DC office.
This role is based in our Washington DC office. ACS employees work a hybrid schedule consisting of working onsite two days per work week as decided by functional area. The balance of the week is open to working remotely though employees are always welcome onsite each day if they choose.
A reasonable rate of compensation for this position is between $70000 $80000 per year.
ACS currently provides the following benefits for this position: paid vacation leave paid sick leave paid holidays health insurance flexible spending account or health care savings account dental insurance life insurance vision insurance retirement benefits short and longterm disability and 4week work from anywhere; each benefit is subject to the terms of the applicable program. Additional benefits may apply based on skills experience and location.
Any actual offer of employment reflecting the total compensation package and benefits will be made in the sole discretion of ACS. ACS reserves the right to amend or modify its employment benefits and compensation structure at any time.
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Required Experience:
Unclear Seniority
Employment Type
Full-Time
