Contract Administrator
Contract Administrator
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Job Description
Contract Administrator 12 month fixed term contract
Glasgow
The role of the Contracts Administrator is to support the achievement of Thales financial/strategic objectives by updating the ERP system with accurate and timely data to allow us to report accurate order intake report out of the system and invoice our customers accurately.
Including:
Principal Relationships:
Service Delivery Controllers
Project Finance
Project Managers
Contracts Managers
Key Responsibilities and Tasks:
Assist businesses with completing various eforms
e.g. contract data entry
Set up new and replacement contracts and projects liaising with the Project Controller to ensure tasks are added.
Create contract amendments in Oracle.
Understand and monitor choice of hedge deals in foreign currency projects.
Create and maintain invoice events in Oracle as early as possible in the contract
Support and promote the use of Robotic Process Automation within the role.
Accurate and timely generation of invoices. This will include invoicing on customer portals such as Exostar.
Accurate and timely generate of credit notes as required; following the Thales process
Support resolution of queries
Use Oracle reports to facilitate maintenance of the ERP system to ensure data is as up to date and accurate as possible
With support understand and enforce the UK process for use and management of Customer Portals
Any other duties as required
Skillsand Experience :
An excellent team player
Welldeveloped communication skills
The individual should be able to communicate well at most levels
Ability to plan logically and proactively manage the role
Happy to develop and change processes to reflect business development
Ability to organise own workload and be able to work under pressure
Microsoft Office products (Outlook Word Excel)
Oracle
Good numeracy skills including the ability to pull together data from various sources and to prepare and present on Excel spreadsheets
Good team working skills essential
Ability to work across functions
Be able to approach and work with colleagues to achieve a common objective
Display passion drive and tenacity in achieving workrelated goals under difficult circumstances
Take responsibility for work undertaken and follow through to completion
Promote and be a role model for equity diversity and inclusivity
Keen to identify and promote improvements and change
Relevant experience in office based transactional work with a strong element of investigation and support
What We Can Offer
Were committed to giving you opportunities to be your best. We believe in embracing the passion and potential of our people and to achieve this we offer market leading training development and experiences along with the opportunity to be mentored and coached by some of the smartest minds in the industry. We hire from within as our first priority so youll have a myriad of opportunities within our diverse global organisation.
Flexibility
Your health and wellbeing matters to us and thats why we offer you the flexibility to do whats important to you; whether thats part time hours job sharing home working or the ability to flex your start and finish times. Where possible we support a working pattern that suits your lifestyle and helps you reach your ambitions.
This role will require SC Clearance. It would be advantageous if currently held however if not currently held it is a requirement that the successful applicant will undergo achieve and maintain SC Clearance. Please visit the UKSV website for further guidance.
To be eligible for full SC you generally need to have resided in the UK for the last 5 years. In some circumstances a minimum of 3 years residence in the UK over the last 5 years may be accepted with additional overseas checks.
For further details of the evidence required to apply for Baseline and Security Clearance please refer to the National Security Vetting (NSV) Agency United Kingdom Security Vetting ()
#LIRD1
In line with Thales Baseline Security requirements candidates will be asked to provide evidence of identity eligibility to work in the UK and employment and/or education history for up to three years. Some vacancies may require full Security Clearance which can require further evidence to be provided. For further details of the evidence required to apply for Baseline and Security Clearance please refer to the Defence Business Services National Security Vetting (DBS NSV) Agency.
At Thales we provide CAREERS and not only jobs. With Thales employing 80000 employees in 68 countries our mobility policy enables thousands of employees each year to develop their careers at home and abroad in their existing areas of expertise or by branching out into new fields. Together we believe that embracing flexibility is a smarter way of working.
Thales UK is committed to providing an inclusive and barrierfree recruitment process. We will provide reasonable adjustments and support to ensure neurodiverse applicants or those with a disability or longterm condition can be their best during the recruitment process. To request an adjustment if you need this job advert in an alternative format or if you have any questions about the recruitment process please contact Resourcing Ops for mid to senior roles or the Early Careers Teamfor graduate and apprentice roles.
Great journeys start here apply now!
Required Experience:
Unclear Seniority
Employment Type
Full-Time
