Project Coordinator / Admin VA (ACC) | ZR_23092_JOB
Project Coordinator / Admin VA (ACC) | ZR_23092_JOB
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54000 - 54000
1 Vacancy
Job Description
This is a remote position.
Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.
Responsibilities:
- Manage client communications from initial inquiry through project completion ensuring quick response times and consistent updates
- Process and track supplier pricing requests maintaining accurate records for quote preparation
- Handle financial administration including job costing budget tracking and profitability analysis
- Coordinate with suppliers and trades to gather pricing and maintain project schedules
- Maintain comprehensive project documentation including work diaries timesheets and material records
- Support quote preparation by ensuring current pricing and maintaining pricing databases
- Implement and maintain project management systems for both small maintenance jobs and larger renovation projects
- Provide weekly status updates to active clients
- Assist in developing and maintaining quality control checklists for different project stages
Scopes:
- Handle all client email communications with 24hour response time
- Manage projects ranging from $2000 maintenance jobs to $700000 renovations
- Track and maintain records for 1520% small jobs (sub $10k) and 8085% larger renovation projects
- Coordinate with multiple suppliers and trades for pricing and scheduling
- Support documentation and compliance requirements for all active projects
- Assist in maintaining financial records and job costing for all projects
Requirements
- Strong organizational skills with ability to manage multiple projects simultaneously
- Excellent written and verbal communication skills
- Experience with project management software (training will be provided on Solo Assist)
- Proficiency in Microsoft Excel for tracking and maintaining pricing databases
- Detailoriented with strong focus on accuracy in pricing and documentation
- Ability to learn and adapt to new systems quickly
- Construction industry experience preferred but not required
- Strong problemsolving skills and ability to work independently
- Professional demeanor when dealing with clients and suppliers
Independent Contractor Perks
- HMO Coverage for eligible locations
- Permanent work from home
- Immediate hiring
- Steady freelance job
Strong organizational skills with ability to manage multiple projects simultaneously Excellent written and verbal communication skills Experience with project management software (training will be provided on Solo Assist) Proficiency in Microsoft Excel for tracking and maintaining pricing databases Detail-oriented with strong focus on accuracy in pricing and documentation Ability to learn and adapt to new systems quickly Construction industry experience preferred but not required Strong problem-solving skills and ability to work independently Professional demeanor when dealing with clients and suppliers Independent Contractor Perks HMO Coverage for eligible locations Permanent work from home Immediate hiring Steady freelance job ZR_23092_JOB
Employment Type
Full Time
