Executive Administrative Assistant
Executive Administrative Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Provides advanced administrative support to the Senior Vice President Quality & EHS. May provide back up support to higherlevel management as needed.
- Responsibilities include all administrative functions of the department while supporting multiple vice presidents: answering phones calendar management scheduling travel managing correspondence processing expense reports meeting/event planning creating or modifying business documents preparing presentations from source materials handling technology and equipment setups acting as a liaison for remote access issues.
- Responsible for scheduling and calendar management of mandatory Quality meetings per protocol guidelines. Meetings inclusive of executive/senior leadership teams.
- Liaison between leadership team members and management.
- Proactively identifies and resolves scheduling conflicts
- Follows purchasing and requisition procedures Corporate Security and Privacy Rules Corporate Branding Guidelines and Copy Center procedures (if applicable). Orders office supplies as necessary.
- Uses intermediate to advanced software skills to perform work assigned.
- Uses and understands Microsoft Office Suite and other businessspecific software including the Corporate Travel Web site and employee performance management systems (as applicable).
- Coordinates new employee office setups and onboarding and may assist with offboarding activities such as equipment return.
- May train/coordinate work for new administrative assistants.
- Follows executive onboarding procedures.
Qualifications :
- High School diploma or equivalent. Some college preferred.
- 5 years previous admin experience or equivalent supporting VP levels
- Operates with little instruction and minimal supervision.
- Advanced knowledge of Microsoft Office Suite (including Outlook) One Drive Sharepoint sites Adobe Acrobat organization charts and understanding of business processes and requirements.
- Selfstarter able to function at a highlevel with general instructions
- Builds strong relationships with peers and crossfunctional partners within and outside assigned groups as necessary to enable effective and efficient operations
- Team oriented professional demeanor with ability to maintain confidentiality
- Learns quickly and can change course quickly as needed.
Additional Information :
Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:
The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location and we may ultimately pay more or less than the posted range. This range may be modified in the future.
We offer a comprehensive package of benefits including paid time off (vacation holidays sick) medical/dental/vision insurance and 401(k) to eligible employees.
This job is eligible to participate in our shortterm incentive programs.
Note: No amount of pay is considered to be wages or compensation until such amount is earned vested and determinable. The amount and availability of any bonus commission incentive benefits or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Companys sole and absolute discretion consistent with applicable law.
AbbVie is an equal opportunity employer and is committed to operating with integrity driving innovation transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only to learn more visit & Puerto Rico applicants seeking a reasonable accommodation click here to learn more:
No
Employment Type :
Fulltime
Employment Type
Full-time
