Program Associate
Program Associate
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Job Description
- MAIN FUNCTION
Under the supervision of the IKI Program Coordinator the Program Associate will provide administrative and logistics support for the implementation of IKI Living Landscape: Securing Conservation Values (HCV) in the southwestern Bhutan Project between WWF Bhutan and WWF Germany.
- KEY RESPONSIBILITIES
1. Project Implementation
- Liaise with the Program Secretary on the procurement of project equipment.
- Maintain and update project inventory.
- Work with the Project Coordinator and the Senior Program Officer of the Forest & Biodiversity Program to build a common understanding and coordination on project activities.
- Provide administrative support to the organization of conferences workshops and other national and international events.
- Schedule and prepare notes and an agenda for project meetings/workshops/conferences.
- Coordinate logistics for travel meetings and workshop participants.
- Provide logistics and administrative support for external visitors of the program department (e.g. Processing visas/ permits/tickets/accommodations) and support in preparing background materials briefs and information kits for visitors.
- Monitoring and Reporting (Programmatic and Financial)
- Coordinate with MES to ensure project M&E processes and assist the Project Manager in M&E of project activities.
- Support the Program Coordinator and Sr. Program Officer on timely delivery of technical and financial reports to WWF Germany and BMU (Federal Ministry of Environment Nature Conservation and Nuclear Safety Germany) on timely delivery of technical and financial reports to WWF Germany
- Verify invoices against work order on projectrelated purchases/procurements
- Coordination and Communication
- Work with Operations towards ensuring accurate and timely communication and coordination for projectrelated tasks
- Perform other duties as requested.
- Partnership development
- Meet and visit relevant stakeholders to ensure the delivery of the project results.
- Maintain regular coordination among project partners/donors to ensure coherence and complementarity of project activities.
Qualifications :
Education Minimum of a Bachelors degree with related field experience.
Experience At least 3 years of similar work experience is required.
Skills and Abilities
- excellent written and oral English communication skills. Proficiency in the Dzongkha language is necessary.
- ability to analyze problems and work around obstacles offering a range of appropriate solutions.
- ability to work under pressure and maintain a high level of concentration.
- ability to work as part of a team.
- ability to maintain a strong relationship with partners.
- willing to learn new skills.
- highly organised with excellent attention to detail.
- ability to work independently with minimum supervision and guidance from supervisors.
- Identifies and aligns with WWFs core values: Courage Integrity Respect and Collaboration:
- Demonstrates courage by speaking up even when it is difficult or unpopular.
- Builds trust with colleagues by acting with integrity owning mistakes and holding oneself accountable.
- Welcomes other points of view and ideas recognizing and embracing different and contrary perspectives with kindness curiosity and encouragement.
- Makes conscious efforts to promote cooperative practices behaviors and ways of working across many groups and individuals.
Additional Information :
1. All your information will be kept confidential according to EEO guidelines.
2. The duration of the Employment Contract and Renewal is either based on:
The Project duration/company requirement or
Based on individual performance.
3. Application Submission Deadline: May 31 2025.
4. Only shortlisted candidates will be contacted.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
