Real Estate Listing & Transaction Coordinator
Real Estate Listing & Transaction Coordinator
Posted on :
15-05-2025
Employer Active
1 Vacancy
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Job Description
The Listing and Transaction Coordinator is the operational backbone of our luxury highperforming real estate team. This role involves managing the administrative aspects of both the listing and closing processes maintaining communication with clients agents attorneys and service providers and ensuring every detail is executed flawlessly.
Listing Management:
- Coordinate all prelisting activities including scheduling photography staging inspections and contractors.
- Prepare and manage listing documents and disclosures.
- Enter and maintain property listings in MLS and other marketing platforms.
- Ensure marketing materials (flyers brochures online posts) are accurate and distributed on schedule.
Transaction Coordination:
- Manage all documentation from contract to close ensuring deadlines are met.
- Open files and coordinate communication with attorneys lenders coop agents and clients.
- Track contingency deadlines (home inspection appraisal financing etc.).
- Schedule and confirm walkthroughs closings and other key appointments.
- Maintain transaction checklists and ensure compliance with brokerage and state regulations.
Communication & Client Service:
- Serve as the main point of contact for clients during active listings and undercontract phases.
- Provide timely updates and ensure a smooth experience for buyers and sellers.
- Resolve issues proactively and escalate as needed to agents or leadership.
- 2 years of real estate experience (administrative or coordinator roles preferred).
- Massachusetts real estate knowledge is highly desirable.
- Strong knowledge of MLS (MLSPIN) Dotloop and CRM systems. Sisu experience is a plus.
- Exceptional attention to detail and organizational skills.
- Excellent written and verbal communication.
- Ability to prioritize and handle multiple deadlines.
- Friendly professional demeanor with a clientfirst attitude.
Required Experience:
IC
Employment Type
Full Time
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