Executive Assistant
Executive Assistant
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USD 120000 - 130000
1 Vacancy
Job Description
**This is an onsite Position reporting to Silver Spring MD
**Must be eligible to obtain Public Trust Clearance
Work Schedule:
Monday Friday 8 hours per day between 7:00 AM 5:00 PM. Some flexibility may be required for meetings or project deadlines
Key Responsibilities:
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the operations of the National Institutes of Health
- Sustain a daily calendar of meetings and events
- Prepare Word Excel PowerPoint presentations agendas reports special projects and other documents in support of objectives for the organization
- Arrange travel and accommodations for the Office of the Chief Operating Officer. Prepare expense reports.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring nonroutine calls to the appropriate staff
- Excellent communication and time management skills; proven ability to meet deadlines
- Ability to function well in a highpaced environment; performs additional duties as assigned by executives
- Draft and prepare correspondence for internal announcements meetings and organizations for the COO
- Manage the Chief Operating Officers contacts
- Assist in preparing and managing presentations and decks
- Be responsive to emails/texts/phone calls
- Welcome the Chief Operating Officers guests by greeting them in person or on the phone; answering or directing inquiries
- Use discretion confidentiality and good judgment to handle confidential matters
- Conserve the Chief Operating Officers time by reading researching collecting and analyzing information as needed in advance
- Complete ad hoc projects as assigned
- Organize complex calendars and schedules; resolving any scheduling issues
- Bachelors degree
- Minimum 5 years of experience supporting seniorlevel executives preferably in a federal or healthcare environment
- Proven track record of supporting senior leadership including highranking military and government officials
- Proven track record of handling confidential information with discretion
- Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint)
- Excellent communication organizational and time management skills
- Ability to adapt in a fastpaced highdemand environment
- Ability to obtain and maintain Public Trust clearance
- Prior experience supporting senior military or government leadership
- Demonstrated business acumen and ability to prioritize and make sound decisions
- Strong interpersonal skills with a professional demeanor
- High sense of urgency and proactive problemsolving abilities
- $120000 $130000
Physical Demands:
While performing the duties of this job the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee may lift or move objects up to 5 pounds. Specific vision abilities required by this job include close vision distance vision color vision and the ability to adjust focus.
MicroHealth will recruit hire train and promote persons in all job titles and ensure that all other personnel actions are administered without regard to race color religion sex sexual orientation gender identity genetic information national origin disability or status as a protected veteran and ensure that all employment decisions are based only on valid job requirements.
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.
If you need reasonable accommodation due to a disability for any part of the employment process please send an email to emailprotected with your request and contact information.
Required Experience:
Manager
Employment Type
Full-Time
