Administrative Assistant 5
Administrative Assistant 5
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$ 3127 - 6136
1 Vacancy
Job Description
About this Job
This is a fulltime position located with theOffice of State Museum in New Orleans LA. About this position: The Administrative Assistant 5 serves as the confidential secretary to the Assistant Secretary of the Office of State Museums. The Assistant Secretary serves as the Museum Director for the Louisiana State Museum which is a multisite facility with attractions in the cities of New Orleans Baton Rouge Patterson Thibodaux and Natchitoches. The Administrative Assistant 5 will interact with many important professional and political figures and be expected to perform duties as a higher level of professionalism. The incumbent handles a wide variety of administrative duties with general direction from the Assistant Secretary and ensures information is disseminated within the Department the Office of the Lieutenant Governor other state agencies and outside parties using discretion and diplomacy. AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES: Competency #1: Accepting Direction:The ability to accept and follow directions from those higher in the chain of command. Competency #2: Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas. Competency #3: Managing Resources: The ability to ensure resources such as time money and people are utilized appropriately to result in maximum business value. No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy click on the link and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
The Office of the Lieutenant Governor and the Department of Culture Recreation and Tourism are participants in the EVerify system for identification and employment eligibility purposes.
Louisiana as a State is a Model Employer for People with Disabilities.For further information about this vacancy contact:
Pacee Wallace
Department of Culture Recreation & Tourism
1051 N. 3rd Street
Baton Rouge LA 70802
Phone:
Minimum Qualifications
- MINIMUM QUALIFICATIONS:
Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification
Function of Work:
To serve as the special assistant to a classified/unclassified executive or highranking classified administrator.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in nonroutine situations.
Level of Work:
Advanced.
Supervision Received:
General from a classified/unclassified executive or highranking classified administrator.
Supervision Exercised:
May supervise 12 lowerlevel personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a highranking classified administrator.
Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary Deputy Secretary Undersecretary Assistant Secretary or equivalent highlevel classified/unclassified executive of a major state department.Job Duties and Other Information
Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.
Performs and supervises administrative support activities such as maintaining files and central records printing and duplicating services security purchasing of supplies and equipment warehousing and preparation of payroll and personnel records.
Serves as executive support to department advisors and decisionmakers including administrators and boards/committees.
Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.
Interprets departmental policies and procedures for staff members and the general public.
Conducts and/or supervises special projects such as organizing charity drives or coordinating facility maintenance.
Collects and compiles budgetary data for monitoring funds and staffing levels.
Prepares materials needed for meetings such as agendas handouts binders etc.
May attend meetings and transcribe minutes.
May serve as backup for experiencedlevel professional duties such as procurement accounting etc.
Employment Type
Full Time
