Fleet Operations Administrator
Fleet Operations Administrator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Job Summary
The Fleet Operations Administrator oversees the accurate and timely registration of company vehicles and assets maintains uptodate fleet records and supports administrative functions related to vehicle lifecycle management. This role ensures compliance with fleet policies vendor requirements and regulatory standards while supporting internal stakeholders with fleetrelated needs.
To perform this job successfully an individual must be able to perform each essential duty and responsibility satisfactorily. Additionally the individual must embody and adhere to the following core company values:
Integrity
Passion
Work ethic
Essential Duties and Responsibilities
Ensure accurate and timely registration of all vehicles and assets.
Assist in gathering required documentation for tag renewals and issue resolution.
Maintain fleet vendor platforms (e.g. WEX Enterprise Mike Albert Connell TSD Ford) with accurate descriptors including department billing and point of contact.
Coordinate with department heads and the Director on vehicle disposals.
Update and maintain current estimates of fleet value and liability.
Oversee the installation of telematics and tolling systems for newly acquired assets.
Manage gas cards and employee PINs including issuance transfers and terminations.
Conduct semiannual inventory trueups including GL code reviews with property and department heads.
Confirm vehicle unit numbers and GL codes for invoice processing.
Submit invoices to the web center (Accounts Payable) in a timely manner.
Track and enter monthly parts and labor costs into the allocation sheet for submission to accounting.
Process parking and toll violations to avoid registration holds and additional fees.
Provide general support and assist with other fleetrelated tasks as needed.
Qualifications :
Job Requirements
Experience
2 3 years of experience in fleet coordination asset management or a related administrative role.
Strong organizational and time management skills with attention to detail.
Knowledge of vehicle registration and compliance processes preferred.
Education and Certifications
High school diploma or equivalent; associates degree a plus.
Skills and Knowledge
Proficiency in Microsoft Office Suite (Excel Word Outlook).
Experience with fleet management software is a plus.
Ability to communicate effectively with internal departments and external vendors.
Additional Information :
Why Westgate
- Comprehensive health benefits medical dental and vision
- Paid Time Off (PTO) vacation sick and personal
- Paid Holidays
- 401K with generous company match
- Get access to your pay as you need it with our Daily Pay benefit
- Family benefits including pregnancy and parental leave and adoption assistance
- Wellness Programs
- Flexible Spending Accounts
- Tuition Assistance
- Military Leave
- Employee Assistance Program (EAP)
- Life Disability Accident Critical Illness & Hospital Insurance
- Pet Insurance
- Exclusive discounts for Team Member (i.e. hotels cruise resorts restaurants entertainment etc.)
- Advancement & development opportunities
- Community Involvement Programs
Westgate Resorts is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability status or any other protected status under federal state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process please email with the job title and the location of the position for which you are applying.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
