Talent Acquisition Administrator (TA Admin)

The Talent Acquisition Administrators role is to support and streamline our recruitment processes. Managing a variety of administrative tasksfrom scheduling interviews and conducting reference checks to updating requisitions and supporting onboarding activities will all be included into the daytoday activities of the position. Collaborating closely with recruiters hiring managers and other stakeholders to ensure a seamless and efficient hiring experience for both candidates and the organization will be key for the success of the role.

Different tasks and responsibilities which characterize the role:

Duties and Responsibilities:

• Schedule interviews with candidates hiring managers and interview panels across multiple time zones.
• Coordinate logistical details such as meeting links room bookings and travel arrangements when necessary.
• Communicate interview details to candidates ensuring a positive experience throughout the process.
• Reference Checks & Candidate Communication
• Conduct and track reference checks gathering feedback and documenting results in a timely manner.
• Maintain regular communication with candidates providing updates on their application status and the next steps.
• Create update and close requisitions in the Applicant Tracking System (ATS) or relevant HR systems.
• Monitor candidate pipelines and ensure statuses are accurately reflected for each open position.
• Assist in posting job openings on various platforms maintaining consistency and brand standards.
• Coordinate preboarding activities such as sending offer letters collecting required documents and scheduling orientation.
• Collaborate with HR and hiring managers to ensure new hires have a smooth transition and receive necessary resources.
• Work closely with recruiters and hiring managers to optimize the recruitment workflow and address any bottlenecks.
• Provide administrative support for recruitment events such as job fairs and campus hiring initiatives.
• Participate in regular meetings with the Talent Acquisition team to share updates insights and process improvements.
• Maintain accurate and uptodate records of candidate interactions interview feedback and reference check results.
• Generate regular reports on recruitment metrics such as timetofill pipeline status and candidate conversion rates.
• Ensure compliance with data protection regulations and internal confidentiality policies.
• Identify opportunities to enhance efficiency in administrative tasks implementing best practices for continuous improvement.
• Ensure all recruitment activities comply with relevant employment laws regulations and company policies.
• Support audits and reviews of recruitment processes as needed.
• Adhere to the work schedule.
• Achieve the set or higher key metrics and targets.
• Adhere to the rules and regulations of the company.
• Adhere to the nondisclosure agreement.
• Mark attendance accurately in the attendance tool every day following the procedures.
• Maintain a broad understanding of the responsibilities and tasks performed by other team members ensuring seamless operations and minimal disruption to the workflow at all times.
• Execute other lawful tasks assigned by the management with connection to the job in accordance with his/her qualification.

Job qualifications:

• Bachelors degree in human resources Business Administration or a related field (preferred).
• 13 years of experience in a talent acquisition HR or administrative support role.
• Familiarity with Applicant Tracking Systems (ATS) and/or HRIS platforms.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint) or Google Workspace.
• Excellent written and verbal communication skills with the ability to interact effectively with candidates recruiters and hiring managers.
• Strong customer service orientation ensuring a positive experience for all stakeholders.
• Ability to manage multiple tasks simultaneously and prioritize effectively in a fastpaced environment.
• Detailoriented mindset with strong problemsolving abilities.
• Proven track record of working well in a team setting demonstrating flexibility and adaptability.
• Willingness to share knowledge and contribute to a supportive team culture.
• Understanding business processes and controls.
• Ability to work both independently and collaboratively within a team.
• Proficiency in German and English at a B2 level or higher.
• Strong personal working discipline and initiative.
• Punctuality and loyalty.

Basic regulations which the employee should be aware of:

• The employee handbook.
• Labor health and safety rules and policies.
• Other internal policies and procedures of the company.

Qualifications :

• Bachelors degree in human resources Business Administration or a related field (preferred).
• 13 years of experience in a talent acquisition HR or administrative support role.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Fulltime