Administrative Assistant
Administrative Assistant
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Job Description
POSITION: Administrative Assistant
DEPARTMENT: Administration
CLASSIFICATION: Nonexempt fulltime
SUMMARY:
General Responsibilities:
Building Controls and Services provides a comprehensive suite of products and services to help clients efficiently optimize their facility operations. The Administrative Assistant provides support to various segments of the business including but not limited to maintaining office and front desk areas and providing internal and external support as needed.
Reports to: Controller
Direct Reports: None
MAJOR RESPONSIBILITIES:
70% Operate front desk and reception area and provide office assistance for the Lenexa location.
- Operate the multiline phone system and direct calls.
- Welcome direct and situate visitors to conference rooms for training and meetings.
- Maintain conference room schedules.
- Maintain and clean reception and kitchen areas.
- Order and maintain office supplies through approved vendors.
- Manage and maintain budgets for office expenses.
- Arrange food for events and coordinate with marketing; lunch and learns etc.
- Creates training manuals for various groups.
- Manage Lenexa office vendor relationships/contracts.
- Pickup mail and deposit checks.
- Book travel and hotels.
- Supports sales team by completing EUAs (Energy Utility Analysis).
- Additional support for other groups as required.
20% Assists accounting with data entry and documentation.
- Provides data to customers and employees upon request.
- Able to navigate and retrieve data from various accountingbased systems.
- Data entry in excel and accounting systems.
10% Participates and attends ongoing training and development.
- Studies literature and attends training seminars to keep current in products processes materials and management skills.
- Coordinates with HR Administrator on upcoming training opportunities.
QUALIFICATIONS:
Education
- High School Diploma required or an associates degree in business preferred or some course work at a small college or community college.
Skills and Experience
- 12 years office administrative experience preferred.
- Well versed in utilization of Microsoft Office (Word Excel Power Point and Outlook) and any relevant software applications.
- One to two years of construction industry experience preferred.
- Excellent oral and written communication skills.
- Responds quickly to customer needs and requests.
- Mathematical abilities to add subtract multiply and divide all units of measure using whole numbers common fractions and decimals. Ability to compute rate ration and percent and create and interpret graphs.
- Highly organized and detail oriented.
- Strong problem solving ability.
- Detailed and thorough in completing job tasks.
- Ability to use logic and reason.
- Ability to lift 30lbs.
Certificates Licenses Registrations
- None required
Other Requirements
- Requires occasional overtime
- May require occasional local travel
Training and development:
Completes continuing education as identified.
Employment Type
Full Time
