Office Manager
Office Manager
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$ 120000 - 150000
1 Vacancy
Job Description
Team CATHEXIS elevates the government contracting experience through rapid response deep skill and thoughtful problemsolving and communication. Our core capabilities are our toptier program and project management data analytics and audit services the backbone of which is our integrated approach to operational excellence.
You worked hard to get to where you are. You strive to make every day better than the day before. So do we. Team CATHEXIS operates with an allin mindset. We are working together to create a company that supports our shared values and individual goals. Our values are centered around Respect Engagement Customer Service Integrity Teamwork and Excellence in everything we do for our employees clients partners and communities. We believe success is best when we listen and lead with empathy model high standards of ethics to provide a rewarding candidate experience work hard have fun and appreciate the strengths we all bring to the team and empower our employees to create innovative and trusted results.
We are looking for a dynamic Office Manager to join our team. The Office Manager Lead will provide essential leadership and oversight for daily office operations supporting the Office of the Under Secretary of Defense for Policy (OUSD(P)). This role requires a proactive highly organized and resourceful individual who can ensure efficient management of administrative functions coordinate records and correspondence and oversee office security and access processes. The Office Manager Lead will support smooth daytoday operations across seniorlevel offices facilitating critical administrative processes and ensuring alignment with agency standards and procedures.
This position is based onsite daily at one of several highprofile offices across the National Capital Region.
This position is contingent on a government award.
Responsibilities
- Manage and oversee all correspondence and records management tasks for the assigned office including logging reviewing distributing and monitoring all incoming/outgoing materials and FOIA requests via CATMS.
- Supervise and coordinate daily office operations serving as a liaison between contractor staff government leadership and support teams to maintain consistent and efficient support services.
- Lead scheduling and calendar deconfliction including daybook assembly visitor coordination and resolution of scheduling issues across seniorlevel offices.
- Facilitate and oversee securityrelated processes including building access information system access and Common Access Card (CAC) requests.
- Ensure all office operations align with DoD protocols administrative guidelines and quality standards.
- Provide direct supervision and coaching to contractor administrative support staff within the assigned portfolio; collaborate with the Program Manager to resolve operational challenges and maintain service continuity.
- Oversee inventory management office supply ordering and physical space coordination ensuring smooth daytoday operations.
- Support records compliance disposition schedules and coordination with the OUSD(P) Executive Secretariat on official records management requirements.
Requirements
- Active DoD Top Secret (TS) clearance with SCI eligibility at time of application is required.
- Bachelors degree from an accredited institution is required. In lieu of a bachelors degree twelve (12) years of experience providing Executive Administrative Support to senior DoD military or federal executives may be substituted.
- Minimum of 10 years of experience providing Executive Administrative Support to senior leaders in the DoD military or federal government.
- Minimum of 3 years of experience managing or leading administrative teams in a DoD or equivalent hightempo policyoriented environment.
- Minimum of 2 years of experience providing executive support within the Office of the Secretary of Defense (OSD) or a military service component is strongly preferred.
- Demonstrated expertise with correspondence/task management systems such as CATMS TMT or ETMS2.
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and SharePoint.
- Extensive experience with DoD scheduling calendar management and coordination of senior leader engagements.
- Familiarity with DoD travel systems and regulations including DTS APACS and Foreign Clearance Guide compliance.
- Strong understanding of DoD security procedures including clearance processing and physical access protocols.
- Excellent organizational communication and interpersonal skills with the ability to work under pressure and manage shifting priorities.
CATHEXIS offers competitive compensation packages to all eligible employees. Our goal is to provide a compensation package that reflects the value you bring to our team is competitive with market rates and promotes your financial security and personal wellbeing. The annual salary range for this role is $120000 $150000. Please note that the salary information provided is a general guideline. CATHEXIS considers various factors in its final offer including location qualifications experience and skills.
Benefits
- Performance Bonuses
- Medical Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Plan (Traditional and ROTH)
- Life Insurance (Basic Voluntary & AD&D)
- Paid Time Off
- 11 Federal Holidays
- Parental Leave
- Commuter Benefits
- Short Term & Long Term Disability
- Training & Development
- Wellness Program
- Community Outreach Initiatives
CATHEXIS is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex gender identity sexual orientation race color religion national origin disability protected Veteran status age or any other characteristic protected by law. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact the
Required Experience:
IC
Employment Type
Full-Time
