Administrative Coordinator – Technical Advisory Services

Arcadis is the worlds leading company delivering sustainable design engineering and consultancy solutions for natural and built assets.

We are more than 36000 people in over 70 countries dedicated toimproving quality of life. Everyone has an important role to play. With the power of many curious minds together we can solve the worlds most complex challenges and deliver more impact together.

Role description:

We are seeking an Administrative Coordinator to join our Technical Advisory Services (TAS) team. This position is vital to ensuring the efficient operation of TAS which provides a wide range of consulting services.

This role offers a unique opportunity to work closely with TAS leadership and team members to support the overall functioning of the business. Additionally the Administrative Coordinator will play a key role in assisting project managers in the successful delivery of assignments ensuring that projects are wellorganized deadlines are met and deliverables are of the highest quality. Familiarity with the construction or engineering industry is a plus.

Role accountabilities:

Business Development Support

• Organize tradeshow attendance including logistics coordination
• Maintain and update contact data in the CRM system
• Conduct market research as directed by business development leads
• Prepare and edit collateral materials for external and internal use

Administrative Tasks

• Organize and schedule team meetings including forwarding meeting information to new hires
• Troubleshoot IT issues as they arise
• Maintain and update records for team birthdays and work anniversaries
• Update the monthly agenda for team meetings
• Manage exit processes such as requesting Outlook access for former employees
• Handle shipping logistics (FedEx USPS UPS)

Project Support

• Work closely with project managers to ensure the successful delivery of assignments
• Create and manage projectspecific Team Sites ensuring proper access and sharing
• Upload and download large volumes of files as needed
• Organize rename and structure documents for consistency and accessibility
• Coordinate printing and oversized plotting requirements
• Develop and maintain spreadsheets for project analysis (e.g. Pay App summary Meeting Minute summary etc.)
• Convert PDFs to Word or Excel formats and ensure proper formatting
• Review project reports for consistency and accuracy
• Compile exhibits and tabs for project deliverables (digital or hard copy)
• Extract files from Bluebeam and archive/retrieve documents as needed
• Format Word Excel and PowerPoint files for team and client use

Software Proficiency

• Microsoft Office Suite (Word Excel PowerPoint) Advanced Excel proficiency is essential.
• Relativity
• SharePoint
• EBuilder
• Everlaw
• Bluebeam

Qualifications & Experience:

• Exceptional organizational and timemanagement skills
• Proactive and independent work ethic
• Strong collaboration skills to effectively support leadership team members and project managers
• Familiarity with the construction/engineering industry is preferred
• Advanced proficiency in Excel with experience in creating and managing complex spreadsheets
• Ability to multitask and prioritize responsibilities in a dynamic environment

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. Its why we are pioneering a skillsbased approach where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

Youll do meaningful work and no matter what role youll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark on your career your colleagues your clients your life and the world around you.

Together we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality Diversity Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women minorities people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of nondiscrimination in employment on any basis including race creed color religion national origin sex age disability marital status sexual orientation gender identity citizenship status disability veteran status or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical dental and vision EAP 401K STD LTD AD&D life insurance paid parental leave reward & recognition program and optional benefits including wellbeing benefits adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per salary range for this position is $65000 $95000. Actual salaries will vary and are based on several factors such as experience education budget internal equity project and location.

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