Service Coordinator
Service Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
About Us:
On May 1st 1989 Rich Ackley and a team of talented people pooled their combined 100 years of experience and founded Dalmatian Fire Inc. in Indianapolis Indiana. On the same day Rich also opened a branch office in Cincinnati Ohio.
The second week of Dalmatians operations the company sold an $8900 tenant finish sprinkler job in Cincinnati. Now we have produced in excess of $515 million in fire sprinkler revenue.
In 1995 we opened our third branch office in Columbus Ohio and in 2005 we opened our fourth branch office in Louisville Kentucky. We joined Shambaugh & Son L.P. a whollyowned indirect subsidiary of EMCOR Group Inc. and together we perform more than $1 billion of construction projects per year with over 3000 employees throughout 50 states from our home office in Fort Wayne Indiana.
We recognize people as our most important resource and it is our mission to produce the industrys highest level of quality services and productivity on every project in order to develop repeat customers maximize return on investment and provide professional growth opportunities for people in the organization.
Job Description:
Shambaugh is looking for a Service Coordinator to assist with the customer service dispatching and administrative duties required to bill receive screen record prioritize assign and close customer requests for technical service support and inspections.
Essential Duties and Responsibilities:
- Responsible for Scheduling Billing and Customer Relations.
- Utilize Accounting system to pull Work Order Numbers Agreements and run Job Costs.
- Utilize Building Reports Inspection Software to schedule and deliver reports to customers electronically.
- Enter inspection reports online and communicate with fire department for customer compliance related inquiries
- Receive customer requests for service in a professional manner obtaining needed information to dispatch the calls efficiently.
- Enter service request information in the service system while customer is on the phone and provide reasonable estimated time of arrival (i.e. morning or afternoon)
- Assist sales team with scheduling technicians and communicating assigned jobs to technicians.
- Balance monthly credit card statement.
- Reassign work as needed to manage customers expectations making judgements based on current workloads and priorities.
- Follow the company endorsed business process and best practices for dispatch and make recommendations on dispatch system/process improvements.
- Validate technicians debrief information on service tickets and perform invoicing transactions daily/weekly. All completed service requests should be debriefed/invoiced within one week of the service date.
- Process approved quotes schedule manpower and work with customer to the completion of projects.
- Assist with processing payroll approve timesheets and send to payroll.
- Check for accuracy including job numbers customer signature description of work and vacation time.
- Maintain document retention strategy for retaining hard and electronic copies of service acknowledgements work orders and inspection reports.
- Always maintain confidentiality of customer and employer information.
- Dispatch Service Partners / Sub Contractors as needed.
- Perform other duties as directed.
Qualifications:
- This position requires a proficiency in computer usage above basic Microsoft Office & Windows Skills.
- Experience with AS400 / TrueLine accounting system a plus.
- Must be able to retain training in an organized fashion to be successful.
- Dispatching or scheduling experience with Technicians Project Managers etc.
- Proven experience in multitasking and doing several difficult tasks at once incoming calls scheduling internal personnel emails tracking down information etc.
- Must be organized selfmotivated and a strong work ethic
- Professionalism in email and over the phone
- Regular and reliable attendance including the ability to work extended hours and weekends as required
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal process it is probably fraudulent.
As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
#shambaugh #DalFire
#LIDF
#LIOnsite
Required Experience:
IC
Employment Type
Full-Time
