Executive Assistant
Executive Assistant
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Job Description
Under general supervision the Executive Assistant to the Chief People Officer (CPO) is responsible for providing administrative support to the CPO and the Office of the CPO staff as otherwise directed and the timely execution of related activities.
This is a demanding and proactive as well as reactive role requiring adherence to deadlines high standards and attention to detail and it requires a collaborative way of working with colleagues and partners across our locations and operations in the US and Europe.
The role is classified as Hourly NonExempt eligible for overtime pay in accordance with company policy as well as federal and state laws.
*In any materials you submit you may redact or remove ageidentifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.*
What will you be doing
General Administration
- Extensive calendar and schedule management including timely conflict management and ensuring accuracy of invites details and information with respect to their purpose always acting as a gatekeeper for the CPOs competing priorities.
- Set up and preparation for virtual and in person meetings including links room bookings across multiple locations and time zones and catering as needed as well as ensuring CPO is prepared with relevant context and material otherwise
- Constant focus on forward calendar planning through open communication with CPO and Chief of Staff through daily liaising in relation to current weekly and monthly considerations team information meeting preparations and heads up on any issues
- Work closely with other internal and external Executive Assistants in relation to timing of key stakeholder meetings and reporting deadlines for materials including for LG ELT Global ELT Compensation Committees Board meetings the CPO takes part in People Leadership meetings and quarterly reviews and performance reporting
- Maintain uptodate contacts database across devices
- Answer incoming request and take appropriate action exercising considerable judgement and discretion
- Act as a liaison with internal and external clients business associates and community/industry leaders by responding to concerns and requests with a degree of autonomy organization and a customer service focus
- Be a linchpin of communication for the team sending reminders of tasks that need to be completed registrations team news and supporting and promoting office community building and events
- Perform ad hoc projects as assigned
Travel
- Plan and book all travel for CPO and Chief of Staff with itineraries including flights ground transportation hotels meals and making sure all details are appropriately recorded in calendars
- Ensure traveler profiles with appropriate agencies and memberships are up to date
Finance
- Responsible for timely and accurate processing of expense reports
- Raise Purchase Orders as needed liaising with others and relevant EAs in Amsterdam and London as necessary.
Office Management
- Ensure regular review and maintenance of reports and digital tools and provision of required updates and training
- Organize recognition gifts and order office supplies as needed
- Distribute communications to appropriate personnel on the team
- Process and maintain accurate and complete files and records regarding general and confidential department and company matters including physical storage
Other
- Carry out other reasonable duties as requested.
- Represent the Company in a professional and presentable manner at all times
We tend to look for people with:
- Proven substantial EA experience at Senior Executive Level
- High proficiency in Microsoft Outlook Teams Word Excel and PowerPoint
- High proficiency in Oracle iExpense and iProcurement
- Diplomatic level headed and confident communicator with strong interpersonal as well as verbal and written communication skills effective in dealing with people at all levels of the organization and society
- Courteous with a collaborative and tolerant working style a positive attitude and team player
- Comfortable working as part of a small team a selfstarter who is enthusiastic willing and able to take on responsibility
- Highly organised pragmatic and reliable with a high degree of accuracy through due attention to detail
- Flexible and mature outlook adaptable to changing priorities and comfortable managing workload and deadline pressures that may involve some occasional overtime
- High level of discretion in order to handle sensitive and confidential matters with diplomacy and professionalism
- Serve as a key member of the administrative team by fostering a collaborative and cohesive environment showing willingness and ability to learn from and share with others
- Proactively seeks ways to improve and streamline administrative processes and procedures
- Prioritizes and plans work activities uses time efficiently and develops and executes action plans within realistic timelines
- Meets applicable deadlines for commitment and activities
Whats in it for you
Compensation
We offer a competitive salary equity bonus & benefits. The base salary range is $37 $55 per hour and the role is eligible for overtime.
Some of the benefits our employees enjoy...
- Comprehensive benefit plans (medical/dental/vision) starting on day 1
- 401(k) with 100% match up to 10% of base salary in the form of Company Stock (LBTYK series)
- Discretionary Bonus Incentive (annually)
- Discretionary Equity Grants (annually)
- Paid time off
- Access to a private caf fitness centre and paid parking
- Liberty Global participates in the EVerify program
Who we are:
Join Liberty Global and Shape Tomorrows Connections Today!
At Liberty Global we connect people through cuttingedge technology. As a world leader in broadband video and mobile communications we invest infibre and 5G networks providing over 85 millionfixed and mobileconnectionsthroughleading brandssuch as Virgin Media O2 VodafoneZiggo and Telenet. OurVentures portfolio has strategic stakes inover 75 companies in content tech and infrastructure including ITV Formula E Liberty Blume AtlasEdge and Egg. We prioritize diversity equity and sustainability using technology for good. If youre entrepreneurial and thrive on challenges join our highperforming team.
Liberty Global is an equal opportunity employer committed to an inclusive environment and accommodating all candidates. Were eager to hear from you no matter your background.
Employment Type
Full-Time
