Sr. Administrative Associate (25-26 SY)

JOB TITLE: Senior Administrative Associate WAGE/HOUR STATUS: Nonexempt

to Principal

REPORTS TO: Principal

DEPT. /SCHOOL: Campus DATE REVISED: May 2020

PRIMARY PURPOSE:

Facilitate the efficient operation of the school administrative office and provide clerical services for the schools administrative staff.

QUALIFICATIONS:

Minimum Education/Certification

High school diploma or GED

Special Skills/Knowledge:

Proficient skills in typing word processing file maintenance and financial records

Strong organizational communication telephone and interpersonal skills

Ability to operate a computer and other office/school equipment

Minimum Experience:

One to three years of secretarial experience preferably in a public education environment

MAJOR RESPONSIBILITIES AND DUTIES:

1. Assist students teachers parents and visitors as needed.
2. Type all written correspondence and property route.
3. Promotes positive public relations with all colleagues parents students and community members.
4. Maintain proper files to include inventory of school supplies mailing lists student records visitor logs and office communications.
5. Receive store issue and inventory supplies and equipment.
6. Sort distribute or deliver mail and other documents.
7. Prepare necessary campus communications as requested using computer.
8. Responsible for a daily teacher attendance log and the records for substitute teachers.
9. Schedule meetings appointments and maintain calendar for principal.
10. Responsible for monitoring and maintaining records to include time records absentee records special requests accident reports and workmans compensation reports.
11. Regular attendance; must be willing and able to report to work at designated site on a regular daily basis according to established work schedule.
12. Keep informed of and complies with state district and school policies and regulations concerning primary job functions.
13. Responsible for and maintains campus financial records and reports assists with preparation of school budget.
14. Supervises office staff.
15. Organize and manage routine work activities of the principals office.
16. Provide secretarial services to the principal as needed (maintain calendar answer phones for principals office; schedule appointments; serve as recording secretary on committees and in meetings as needed).
17. Maintain confidentiality of information.
18. Serve as substitute teacher coordinator.
19. Complies student attendance reports daily keeps accurate records and prepares reports.
20. Processes the registration and scheduling of new students.
21. Processes student withdrawals.
22. Compiles reports and maintain all PEIMS materials.
23. Receives incoming calls takes reliable messages and routes to appropriate staff.
24. Performs other duties as assigned by principal.

EQUIPMENT USED:

Personal computer printer copier fax machine and other general office equipment

WORKING CONDITIONS:

Mental Demands:

Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress.

Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer; works with frequent interruptions; occasional in district travel; frequent prolonged and irregular hours.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities duties and skills that may be required.

Required Experience:

Senior IC