Legal Administrator.

Birketts is a full service UK Top 50 law firm. With a heritage spanning 160 years we have more than 700 lawyers and legal professionals based in Bristol Cambridge Chelmsford Ipswich London Norwich and Sevenoaks. We advise businesses government and public sector organisations and individuals in the UK and internationally across four principal practice groups: property corporate services litigation and private client advisory.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner horizon scanning and thinking ahead to the changes challenges or opportunities that they may face.

Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do. RollOnFriday recently ranked us as the 5th best law firm to work at in 2024.

With our ambition to succeed comes a strong desire to make a positive contribution to the communities we serve and we are committed to delivering the objectives set out in our ESG strategy. Diversity plays an integral part in all that we do with female partners comprising 40% of our partnership.

Birketts Costs Team provides clear pragmatic and clientfocused advice on Costs Law in civil litigation and arbitration. Our Team comprises qualified costs lawyers dedicated to all matters costs.

We routinely prepare Electronic Bills of Costs Points of Dispute and Replies Statements of Costs (N260) Precedent H costs budgets and Precedent R budget discussion reports. In addition we provide advisory and negotiation services on a wide range of topics including
solicitor/client issues settlement and discontinuation. The experience we have within the Team of working in private practice prior to specialising in costs is a key element in ensuring that our
advice and support is userfriendly and tailored towards our
clients requirements.

Our client base is diverse and ranges from individuals to multinational corporations via legal professionals across the civil litigation sector with a particular emphasis in the insurance shipping commercial litigation property litigation construction and social housing sectors.
Our experience extends to both English Court proceedings and arbitrations in particular LMAA and LCIA.

To work as part of the Costs team to provide professional proactive administrative support to the fee earners and assist the secretarial team as and when required.

• Proactively working with fee earners to ensure relevant documentation is produced to meet clients expectations and deadlines;
• To amend documentation and paperwork in relation to work undertaken by the fee earners;
• To produce format and present documents in Birketts LLP house style;
• Proof read all work checking for spelling and grammar;
• Understands a variety of software packages such as Microsoft Word Outlook Excel and Powerpoint to produce correspondence documents and ensure relevant documentation is produced to a high standard to meet clients and fee earners expectations and deadlines;
• Dealing with client and file inception through our firms client matter management database and software
• Accurately maintain and update client and other relevant contact details on our client database including AML requirements and other client onboarding information;
• Manage and maintain on behalf of allocated fee earners our client relationship management data base;
• Ensure that all electronic filing is up to date and maintained at regular intervals;
• Respond to internal and external telephone enquiries professionally;
• Provide financial administrative support ensuring compliance with legal firm wide and practice group specific policies and procedures;
• Keeping accurate and up to date records of all debt ensuring that items are followed up and escalated to the central credit control officer at the appropriate point in time and keeping the team leader up to date with any potential issues with clients ability to settle bills;
• Carry out photocopying and scanning in accordance with the firms paperlite and clear desk policies;
• Ability to communicate effectively with a wide variety of different clients and individuals from privately owned businesses to private equity and venture capital organisations;
• Show initiative when responding to queries and actively try to seek solutions to problems;
• Assist in maintaining compliant and accurate file management and office systems;
• Clarify instructions from fee earners should they be unclear or if deadlines are not made explicit

• This position may be ideally suited to someone who has some administrative experience and is looking for a career within a professional environment.
• GCSEs or equiavalent

At Birketts our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success development and wellbeing of our colleagues helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment we offer the following core benefits:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award 1 extra week every 10 years continuous service
• Private Healthcare with BUPA (offered after probation is passed)
• Scottish Widows Pension Scheme (5% employer / 5% Employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions Staff Profit Share)
• Life Assurance 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile/Hybrid Working Policy
• Dress for your Day Policy

is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. We welcome applications from people looking for flexible agile and parttime roles and we are happy to explore your preferred working patterns as part of your application.

Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.

Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age disability sex race religion or belief gender reassignment marriage or civil partnership pregnancy or maternity or sexual orientation.

We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all valuing the right mix of talent skills and potential. We welcome applications from a diverse range of candidates and selection for roles is based solely on individual merit.