Events Administrator-Oliver and Bonacini
Events Administrator-Oliver and Bonacini
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Job Description
POSITION SUMMARY
The Events Administrator is responsible for providing a wide range of clerical duties office administrative duties project coordination office maintenance and accounting support to the Oliver & Bonacini Events Office located in the Trump International Hotel and Tower.
PRIMARY DUTIES & RESPONSIBILITIES
- Act as primary point of contact for general inquiries via email and telephone and logging of enquiries
- Preparation of initial response to client enquiry and assigning to appropriate team members
- Preparation and distribution of daily weekly and monthly reporting
- Coordinate interoffice mail distribution schedule and materials
- Maintenance and reporting of departmental expenses
- Responsible for inventory management and ordering of materials supplies and services for the O&B Events sales team
- Coordinate with all applicable suppliers to ensure that sales team have items needed for daily operations (e.g. O&B Artisan for Gift Bags/Chocolates Gift Cards Marketing Materials Business Cards)
- Perform general clerical duties including but not limited to photocopying faxing mailing filing and rotation of events department files
- Support management team in assigned projectbased work which may include drafting and modifying a variety of documents and/or correspondence as well as performing basic accounting functions
- Support Events team as required including other duties as assigned and/or required
Qualifications :
- 13 years working experience in a similar administrative capacity
- Exposure to or experience in a sales and/or event planning environment an asset
- Experience performing basic accounting functions an asset
- Practical working knowledge of Microsoft Office applications
- Selfstarter flexible and able to work independently
- Ability to multitask and change priorities constantly as needed in a fastpaced environment
- Excellent verbal and written communication skills and professional telephone etiquette
- Superior customer service skills in addition to impeccable personal presentation required
- A keen eye for detail is a must!
Additional Information :
** We thank all applicants for their interest in Oliver & Bonacini; however only suitable candidates will be contacted to continue the application process. **
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
