Senior Development Coordinator
Senior Development Coordinator
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Job Description
Overview
Since our founding in 1924 weve cut cardiovascular disease deaths in half but there is still so much more to do. To overcome todays biggest health challenges and accelerate this progress we need passionate individuals like you. Join our movement be part of the progress and help ensure a healthier future for all. You matter and so does the impact you can make with us.
The American Heart Association has an opportunity for a Senior Development Coordinator in San Antonio Texas. In this position you will coordinate logistics for major fundraising campaigns including events such as Heart Walk Go Red for Women Luncheon and Heart Ball including infrastructure lighting sound food and beverage etc. Responsibilities will also include organizing and motivating volunteers assisting with logistics of auxiliary fundraising events coordinating event administration schedules and meetings controlling inventory and implementation of marketing presentation or fundraising materials and preparing financial or operational reports. You will also be responsible for ensuring sponsorship fulfillment of benefits securing and coordinating all vendor relationships and ensuring policies and procedures for events are followed.
This is an officebased position that offers a hybrid schedule in a fastpaced environment working in support of our mission.
The Association offers many resources to help you maintain worklife harmonization through your changing needs and life situations. To help you be successful you will have access to Heart U our awardwinning corporate university as well as additional training and support locally.
#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to worklife harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us onLinkedInInstagramFacebookX (formerly Twitter) and .
Responsibilities
- Prepare edit and maintain fundraising materials and presentations as well as event collateral and marketing material.
- Coordinate the vendor contract process for assigned events to ensure that each site is following best practices guidelines and procedures. Track vendors adherence to contractual obligations and perform as agreed upon.
- Ensure accuracy and adherence to the latest policies and practices as they relate to fiscal and event financials. Ensure expenses for events are coordinated with Development Directors as well as monitor event budgets. Coordinate and track invoicing expenses and peripheral accounts for events. Prepare and distribute reports as requested.
- Maintain data entry of sponsorships donations auction items and bids and other financial gifts.
- Maintain the attendance fundraising ticket/table sales and other records of the events.
- Prepare and communicate schedules and meetings and ensure deadlines are met. Ensure markets are meeting deadlines for successful event production.
- Train volunteers and run assignments onsite during event. Act as volunteer liaison.
- Input and maintain highquality accurate data in all systems including Greater Giving. Data includes information regarding prospective and existing donors event participants financial transactions auction items and more.
- Work with Regions Communications and Graphics partners to create and update custom materials for event promotion (e.g. flyers programs signage etc.) and sponsor/volunteer engagement (e.g. Heart Walk participant resources sponsorship proposals etc.). Coordinate printing and mailing of all materials. Materials must appear professional adhere to American Heart Association branding standards and meet director and/or sponsor requirements.
- Help directors with miscellaneous administrative or clerical needs such as compiling reports and presentations for strategy meetings reserving travel etc.
- Travel will be required to events within the San Antonio market.
Qualifications
- High School Diploma/GED required.
- 5 years of prior administrative support experience in related environment; broad knowledge and understanding of event management.
- Excellent attention to detail organization of workflow and calendars verbal and nonverbal communication with highly effective organizational and time management skills.
- Ability to work independently prioritize and handle multiple tasks simultaneously.
- Proficient with all Microsoft Office applications (Word Excel PowerPoint Publisher Outlook).
- Ability to work outside of standard hours which may involve some evenings and/or weekends.
- Ability and willingness to travel locally throughout the territory. Requires access to reliable transportation.
- Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.
- Experience in Canva preferred.
Compensation & Benefits
Enter Pay Transparency information as appropriate.
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
- Compensation Our goal is to ensure you have a competitive base salary. Thats why we regularly review the market value of jobs and make adjustments as needed.
- Performance and Recognition You are rewarded for achieving success by merit increases.
- Benefits We offer a wide array of benefits including medical dental vision disability and life insurance along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee wellbeing we also offer an employee assistance program employee wellness program and telemedicine and medical consultation.
- Professional Development You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Associations national online university with more than 100000 resources designed to meet your needs and busy schedule.
- WorkLife Harmonization The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year which includes several days off at the end of the year.
- Tuition Assistance We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities or for potential future positions in the organization.
The American Heart Associations 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health by 2028 the AHA will drive breakthroughs and implement proven solutions in science policy and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.
At American Heart Association American Stroke Association our mission is to be a relentless force for a world of longer healthier lives regardless of race ethnicity gender gender identity religion age language sexual orientation national origin and physical or cognitive abilities.
This position not a match with your skills Click here to see other opportunities.
In accordance with local and state laws where applicable qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities
Required Experience:
Senior IC
Employment Type
Full-Time
