Academic Affairs Office Assistant

Salary/Position Classification

• $15.00 hourly NonExempt (Eligible for overtime)
• 2432 hours per week for the summer
• 100% Remote Work Availability: No
• Hybrid Work Availability (requires some time on campus): No

Purpose of Position

This is a parttime nonbenefited position. Only UND students are eligible to be hired in this position.

The Office of the Provost and Vice President for Academic Affairs is looking for a highly organized and energetic student to fill a front desk assistant position that will be assisting with answering the phone scheduling and setting up meetings various administrative tasks event planning managing various web content and will serve as the first point of contact when entering the office. This person will also assist the Office of the President with various administrative tasks as requested.

Duties & Responsibilities

• Serve as the main greeter in the Office of the Provost and Vice President for Academic Affairs. Guests and visitors in our office include the President Deans faculty students and other offcampus dignitaries.
  • Direct guests to appropriate offices or waiting room
  • Take a message for staff who are out and ensure proper followup
• Answer the main office phone line
  • Provide accurate and current information regarding the University of North Dakota
  • Transfer phone calls to appropriate individuals or offices
  • Take messages
• Complete a variety of administratorassigned tasks as needed including scanning filing placing phone calls running errands scheduling meetings setting up meeting rooms for remote attendees Excel and word processing planning events website creation and updates maintaining supply closet and working with staff to ensure everyone has the supplies they need.
• Maintain the cleanliness of the office suite and ensure the office remains presentable and tidy at all times.
  • Taking out the garbage vacuuming floors dusting cleaning the microwave cleaning and stocking the refrigerator washing the window etc.
• Receive mail and package deliveries for various employees
• Perform other duties as assigned

Required Competencies

• Strong customer service skills
  Ability to work independently
  Excellent written and verbal communication skills
  Strong attention to detail
  Selfmotivated
  Excellent organizational and time management skills
  Strong problemsolving skills

Minimum Requirements

• Past leadership experience or involvement in cocurricular activities in school or the community
  Basic computer skills
  Excellent interpersonal and customer service skills
  Ability to handle stressful situations effectively
  Ability to uphold the utmost confidentiality and professionalism at all times
  Knowledge of UND is helpful to direct visitors/callers to the appropriate offices
  Office Hours needed Wednesday Friday 8:00am4:30pm other hours will be available on occasion
• Successful completion of a Criminal History Background Check

In compliance with federal law all persons hired will be required to verify identityand eligibility to work in the US and to complete the required employment eligibility verification form upon hire.This position does not support visa sponsorship for continued employment.

Preferred Qualifications

To Apply

For full consideration applications must be received by the closing date and include the following materials:
Resume
Class Schedule

Please include in the application if you are currently or have in the past 12 months been employed with the University of North Dakota the North Dakota University System or any other North Dakota State agency. If so include which agency/department as well as how many hours you work a week.

Career Services is here to help students looking for student employment positions at UND by offering individual sessions that include: resume cover letter reviews and interview preparation. Please schedule an appointment through Hawk Central or email us at .