Program Coordinator - Graduate Education, School of Medicine
Program Coordinator - Graduate Education, School of Medicine
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Job Description
All fulltime university staff are eligible for VCUs robust benefits package that includes: comprehensive health benefits paid annual and holiday leave granted up front generous tuition benefit retirement planning and savings options taxdeferred annuity and cash match programs employee discounts wellbeing resources abundant opportunities for career development and advancement and more. Learn more about VCUs benefits here.
Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCUs sponsored research the School of Medicine is internationally recognized for patient care and education.
Position Summary:
Thisposition supports the Assistant Dean for Graduate Recruitment and Admissionsalong with the Assistant Dean for Masters Recruitment and Admissions byrespectively coordinating the activities of theBiomedical Sciences Doctoral Portal (BSDP) and the Masters student admissionand recruitment effort. This position collaborates with the two AssistantDeans the Director of the Premedical Health Sciences Certificate program theSenior Associate Dean for Graduate Education and others in the Office ofGraduate Education to market graduate training opportunities to prospectiveapplicants. Additionally this position serves as Slate admissions liaison forthe Office of Graduate Education and supports the office at times of peak need.
The positions responsibilities will be executed onsite for at least the firstsix months of employment with the potential for remote work arrangements thereafter.
Responsibility1 (55%): Support the Assistant Dean for Graduate Recruitment and Admissions(ADGRA) in administration of the Biomedical Sciences Doctoral Portal: In coordination with the ADGRAorganize prioritize and manage the administrative logistics that support BSDPapplication review inperson and virtual interviews decision communicationprocesses for all BSDP applicants as well as recruitment and onboarding ofadmitted students. Ensure timely payment/reimbursement of lodgingtransportation and catering service expenses incurred during the applicantinterview process. Compile and distribute relevant data to assist the ADGRA andthe BSDP application review committee members in their decisionmakingprocess. In collaboration with theADGRA organize and execute the BSDP cohort milestone events such asorientation and meet the mentor day laboratory rotation assignmentscolloquia and professional development workshops. Serve as the central pointof contact between students faculty and staff associated with the BSDP. Compileand maintain data on the academic progress of BSDP students. Provide logisticalsupport to current and former BSDP students as needed. Originate academictransactions for BSDP students such as transition forms and special actionforms.
Responsibility2 (20%): Support the Assistant Dean for Masters Recruitment and Admissions(ADMRA) by assisting with marketing recruitment and admissions for MS programs: In coordination with the ADMRA provide logisticalsupport for MS program admissions and recruitment such as compiling applicationstatus data tracking enrollment data and scheduling meetings for the ADMRAwith MS program and departmental leadership. Coordinate communication betweenthe ADMRA and all MS program students faculty program directors andadmissions directors.
Responsibility 3 (20%): Coordinatewith twoAssistant Deans the Director of the Premedical Health Sciences Certificateprogram the Senior Associate Dean for Graduate Education and others in theOffice of Graduate Education to market graduate training opportunities toprospective applicants: By working with theADGRA ADMRA the SADGE and others in the Office of Graduate Education thisposition (i) helps develop an overall marketing strategy for School of Medicinegraduate programs (ii) delivers marketing of MS programs by developingmaterials such as digital assets ensuring digital assets align with VCUstandards coordinating approval of digital assets by VCU working with outside vendors to launchdigital marketing campaigns launching inhouse digital marketing efforts andtracking campaign effectiveness through specific metrics and (iii) contributesto web site updates related to program marketing including development of newcontent and revisions.
Responsibility 4 (5%): Serve as the internal admissionsliaison for the Office of Graduate Education and supports overall office atpeak times. Servesas the liaison for a webbased admissions system for all School of Medicinegraduate programs. Contributes to activity within the Office of GraduateEducation regarding onetime tasks such as student events data collection andcommunication.
Position will remain open until filled.
The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.
VCU is committed to hiring veterans! VCU will include a veterans period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual!
- Ability to work independently and as part of a team as required by assigned tasks.
- Demonstrate good judgment and professional interpersonal skills.
- Experience providing administrative or programmatic support in a professional office setting.
- Ability to manage executivelevel calendars schedule meetings coordinate logistics and resolve scheduling conflicts with professionalism.
- Proficiency with Microsoft Office Suite (Word Excel Outlook PowerPoint) and the ability to learn and navigate other administrative systems or databases.
- Strong written and verbal communication skills with the ability to interact professionally with diverse internal and external stakeholders.
- Demonstrated ability to manage multiple tasks prioritize workload effectively and meet deadlines with accuracy and attention to detail.
- Commitment to maintaining confidentiality and handling sensitive information appropriately.
- Familiar with or ability to learn about website content management and social media platforms.
- Ability to multitask and work in a fastpaced environment.
- Demonstrated experience working in and fostering an environment of respect professionalism and civility with a population of faculty staff and students from various backgrounds and experiences or a commitment to do so as a staff member at VCU.
Preferred Qualifications:
- Associates or bachelors degree in a field related to administration business marketing or the biomedical sciences.
- Experience working in a university setting or related field.
- Familiarity with graduate training.
Brittany Usera
Required Experience:
IC
Employment Type
Student
