Office Assistant
Office Assistant
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Job Description
Who We Are and What We Do
Legal Monkeys sets the standard for operational excellence for records collection. Personal Injury law firms will hire companies (like us!) to call medical providers to receive medical records and bills on their behalf. By doing so the life of a case is expedited which means more money and a faster return to a greater quality of life for clients of the law firm.
Our office assistant will be responsible for managing all incoming and outgoing mail and packages scanning CDs maintaining office inventory answering voicemails and ensuring the efficient operation of the mailroom. The assistant will process all physical medical records mail in support of our Records Specialists.
The Breakdown
- Receive sort and distribute incoming mail and packages to appropriate parties.
- Scan records and documents and securely route digital files to correct team member.
- Process any CDs received from the mail run and mail CDs as necessary.
- Operate and maintain mail equipment such as postage meters scanners and labeling machines.
- Maintain accurate records of all incoming and outgoing mail and packages.
- Prepare and process outgoing mail and packages including weighing labeling sealing stamping and affixing postage.
- Listen to all voicemails for the Operations (Boom) Department making followup notes in Record IDs and sending voicemails to appropriate Records Specialist.
- Monitor the inventory list for both the Waco and College Station office locations and order necessary supplies.
- Maintain a clean and organized mailroom.
- Build genuine relationships with team members and support Records Specialists with various requests.
- Display and uphold Legal Monkeys core values in interactions with team.
- Perform in a dynamicatmosphere while maintaining a remarkable level of professionalism.
- Help to maintain a strong culture of winning and service through hard workand organization.
- Think critically through unexpected problems.
- Perform other duties as assigned.
Why Us
You could take your talents anywhere. We know that. You know that. So lets cut to the chase We are a Records Collection Company set on helping our clients by expediting the life of a case. But what sets us apart Our commitment to toptier office culture. Legal Monkeys believes to be the best records collection company in the nation. We grow as individuals as well as a team. The Legal Monkeys team is full of quick thinkers who are willing to adapt and find the best way to achieve any task in front of them.
Our Core Values
- Play As A Team.By building each other up we all get better and together we get stronger.
- Find A Better Way.We dont know how to settle. We are always asking ourselves how to get better in everything we do.
- Inspire And Be Inspired. Each day we find ourselves drawing inspiration from our teammates while giving inspiration to others.
- Need To Achieve.Never apologize for having high standards for yourself. We wouldnt want anything less.
Skills and Qualifications
- High School Diploma or GED
- Proficiency with mailroom equipment.
- Strong organizational skills.
- Attention to detail and accuracy.
- Intermediatelevel technical proficiency (such as with Google Suite products and other software) required.
- Basic knowledge of standard office equipment preferred.
- Current driver license
- Reliable transportation for daily travel to the post office to collect and deliver mail
Physical Requirements
- Moving about to accomplish daily tasks.
- Occasional work in small and/or enclosed spaces.
- Occasional use of upper extremities to push or pull objects in a sustained motion.
- Occasional bending or kneeling and ascending/descending of stairs.
- Ability to lift up to 50 pounds at times.
- Use handeye coordination and manual dexterity of the hands arms wrists and fingers sufficient to operate a keyboard photocopier phone mouse headset scanner and other office equipment.
- Work in an environment with moderate noise levels.
- Regular daily/weekly travel to the post office and other locations.
- Reliable transportation is required to perform mail runs and other jobrelated errands to support the department.
- Onsite attendance.
Were seeking to fill this fulltime position with a work schedule of MondayFriday 8am5pm. Starting pay for this role is $14$15/hr.
Lets talk about benefits!
- Paid vacation
- Medical dental vision life and supplemental insurance available
- 401(k) plan; 3.5% company contribution match
- Social team building events and bonding
Thank you for considering us as a potential employer.
Required Experience:
Junior IC
Employment Type
Full-Time
