Paralegal Assistant
Paralegal Assistant
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$ 4766 - 6632
1 Vacancy
Job Description
Job Requisition ID:IG46942
BPIS: 09479
Start Date:5/8/2025
Closing Date: 05/21/2025
Agency:Department of Healthcare and Family Services
Class Title:PARALEGAL ASSISTANT 30860
Skill Option:None
Bilingual Option:None
Salary: Anticipated starting salary $4766/monthly; Full salary range $4766 $6632/monthly
Job Type: Salaried
Category:Full Time
County: Cook
Number of Vacancies: 1
Bargaining Unit Code:RC062
Merit Comp Code:
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need your part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview:
The Department of Healthcare and Family Services (HFS) Office of Inspector General is seeking to hire a Paralegal Assistant for the Office of Counsel to the Inspector General (OCIG). Under the supervision of the Deputy Chief Counsel the Paralegal Assistant will among other things review and revise legal documents before filing and service; maintain and update legal files as necessary; serve as OCIGs outwardfacing liaison to external parties; respond to routine legal inquiries and correspondence from internal stakeholders; assist with reviewing legislation and administrative regulations proposed by HFS and state legislators; and conduct special projects as needed.
The ideal candidate will have previous experience working within law firm legal department or a qualityimprovement or compliancefocused organization including an office of inspector general; have familiarity with other healthcentric state and federal regulatory agencies; is comfortable working with the public in a customerservice role; be comfortable with working in a fastpaced and dynamic environment; and possess a willingness to help.
HFS values employees with different backgrounds life experiences and talents.
Employees receive a robust benefit package including:
- MondayFriday work schedule
- Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
- Health Life Vision and Dental Insurance
- Pension Plan
- Paid Parental Leave
- Deferred Compensation Program and other pretax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually.
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
- Employees earn (3) paid Personal Days annually.
- (1314) paid holidays annually (based on start date)
If you are seeking a new opportunity and this position appeals to you please apply today!
At the Illinois Department of Healthcare and Family Services (HFS) we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical mental and financial wellbeing. We provide healthcare coverage for children and adults through Medicaid and other medical programs and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates audits and reviews program activity to ensure the integrity of our programs is maintained.
HFS is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective leading to greater innovation and achievement. In recruiting for our team we recognize the unique contributions of each applicant regardless of culture ethnicity race national origin sex gender identity and expression age religion disability and sexual orientation. HFS is an equal opportunity employer.
Essential Function
- Under direct supervision serves as Paralegal Assistant for the Office of Counsel to the Inspector General (OCIG) under the direction of the Deputy Chief Counsel
- Acts as liaison to external parties including but not limited to providers companies and external stakeholders
- Responds to routine legal inquiries and correspondence from internal stakeholders by preparing legal memoranda and written communications for review and approval by legal staff
- Attends and participates in staff meetings to assist the Deputy Chief Counsel by preparing meeting minutes for circulation
- Assists with reviewing legislation and administrative regulations proposed by the Department of Healthcare and Family Services and state legislators
- Performs other duties as required or assigned that are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of four (4) years of college with coursework in such areas as legal prelegal statistics or directly related coursework
Preferred Qualifications
- Three (3) years of professional experience working in a law firm a legal department setting or a qualityimprovement or compliancefocused organization including an office of inspector general
- Two (2) years of experience assisting attorneys with preparation and finalization of legal documents such as pleadings motions briefs memoranda and correspondence
- Two (2) years of professional experience in a customerservice role or role serving as an organizations point of contact for public inquiries
- One (1) year of experience utilizing Bluebook citation style
- One (1) year of experience maintaining legal files
- One (1) year of experience utilizing Microsoft Word Microsoft Excel Microsoft Teams WebEx and. ftp sites or cloudbased filesharing applications
- A paralegal or prelaw certification
- One (1) year of experience working with and applying the regulatory guidelines of administering a Medicaid program for a department agency or grassroots organization preferably in Illinois
Conditions of Employment
- Requires the ability to pass a background check and selfdisclosure of criminal history
- Requires the ability to maintain and utilize state issued equipment such as a laptop
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
Work Hours: 8:30 am 5:00 pm Monday Friday
Work Location: 401 S Clinton St Chicago Illinois 60607
Email:
Posting Group: Legal Audit & Compliance
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
NonState employees: on click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Employment Type
Full-Time
