Admissions Coordinator
Admissions Coordinator
Posted on :
12-05-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
12-05-2025
Job Description
Primary Purpose
Under the supervision of the Assistant Dean of Admissions Student Affairs and Diversity responsible for activities events administrative and technical duties related to admissions for the Doctoral of Dental Surgery program. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Essential Functions
Advise communicate with and provide information to prospective and current applicants regarding admissions requirements the status of application materials general school information and questions relating to strengthening applicant preparation. Coordinate admissionsrelated meetings and events with student ambassadors and admissions committee. Coordinate and schedule applicant interviews with faculty dental students staff and student ambassadors in accordance with established admissions guidelines. Oversee and coordinate virtual or oncampus interview day program for admissions candidates: interview arrangements for faculty and student interviewers admissions committee members room and catering reservations school tours student lunch panels preparation/assembly of information packets and name badges; present general interview school and program information to prospective students. Coordinate assist and collaborate with internal departments admissionsrelated events activities and programs including but not limited to: Pacific Summer Institute. PreClinical Simulation Course. Annual Admissions Meeting. Dental Camp. Dugoni Discovery Day. Ensure appropriate event and activity contracts are obtained and reviewed by risk management and administration for events; request certificate of insurance as needed. Maintain predoctoral application processing and file reviews evaluations and approvals on the centralized application service (WebAdMIT). Maintain and update admissions databases/spreadsheets in collaboration with information technology registrar financial aid student accounts student affairs and academic affairs etc. Manage electronic and print mailings and letters for admissionsrelated communications and decisions. Maintain training guides and train admissions staff students faculty administrators and admissions committee members on processes and systems. Update and maintain admissions / studentservices information on related social media accounts websites and school catalogs. Draft stories for electronic newsletters; coordinate distribution in collaboration with the Office of Marketing and Communications. Create and distribute surveys; assist with collecting organizing and analyzing survey data/outcomes. Represent Pacific in student recruitment efforts and admissionsrelated speaking engagements as needed: Create and maintain admissions/dental schoolrelated PowerPoint presentations Conduct school tours Present admissions and general dental school info Recruitment events and predental/health college fairs Prepare written reports for each recruitment trip/activity for submission to the Assistant Dean and Executive Admissions Committee Provide coverage for student services staff as necessary. Perform all other duties as assigned by the Assistant Dean of Admissions Student Affairs and Diversity.
Minimum Qualifications
Knowledge of: Intermediate Microsoft Excel Word PowerPoint and Outlook calendar and email. Knowledge of admissions recruitment enrollment and advising procedures and protocol helpful. Business letter writing. Presentation skills. Experience: Minimum two year experience in graduate program student services or combination of related higher education work experience. Education: High school diploma or equivalent. Working Conditions: Position is fulltime 7.5 hours per day 5 days per week. Requires occasional weekend or evening assignments on and offsite. May involve some in and outofstate travel.
Preferred Qualifications
Knowledge of: Canvas Banner Qualtrics and WebAdMIT desirable. Ability to: Demonstrate excellent attention to detail problemsolving judgment customer service and followthrough skills. Familiarity with and utilization of mail merge for electronic and print mailings. Operate various office/business machines including computers copiers and scanners. Build professional relationships with students to help them meet and exceed their educational goals to follow them through the enrollment process. Type 65 wpm. Accurately communicate admissions requirements processes and protocol through excellent written and oral communication. Project a professional image demonstrate strong interpersonal skills and communicate in a collegial and professional manner with administrators faculty staff students and the public. Respond to lastminute changes appropriately and professionally. Maintain confidentiality of information. Take initiative in time management organize assignments and set priorities to meet multiple deadlines. Work effectively and accurately with multiple interruptions. Work productively under pressure with minimal supervision; contribute and collaborate positively within a team environment. Experience: Experience in an educational institution within an admissions/student services/academic affairs environment helpful. Education: Bachelors degree preferred. Other: Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Under the supervision of the Assistant Dean of Admissions Student Affairs and Diversity responsible for activities events administrative and technical duties related to admissions for the Doctoral of Dental Surgery program. University of the Pacific recognizes that diversity equity and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decisionmaking that demonstrates awareness of and responsiveness to the ways sociocultural forces related to race gender ability sexuality socioeconomic status etc. impede or propel students faculty and staff.
Essential Functions
Advise communicate with and provide information to prospective and current applicants regarding admissions requirements the status of application materials general school information and questions relating to strengthening applicant preparation. Coordinate admissionsrelated meetings and events with student ambassadors and admissions committee. Coordinate and schedule applicant interviews with faculty dental students staff and student ambassadors in accordance with established admissions guidelines. Oversee and coordinate virtual or oncampus interview day program for admissions candidates: interview arrangements for faculty and student interviewers admissions committee members room and catering reservations school tours student lunch panels preparation/assembly of information packets and name badges; present general interview school and program information to prospective students. Coordinate assist and collaborate with internal departments admissionsrelated events activities and programs including but not limited to: Pacific Summer Institute. PreClinical Simulation Course. Annual Admissions Meeting. Dental Camp. Dugoni Discovery Day. Ensure appropriate event and activity contracts are obtained and reviewed by risk management and administration for events; request certificate of insurance as needed. Maintain predoctoral application processing and file reviews evaluations and approvals on the centralized application service (WebAdMIT). Maintain and update admissions databases/spreadsheets in collaboration with information technology registrar financial aid student accounts student affairs and academic affairs etc. Manage electronic and print mailings and letters for admissionsrelated communications and decisions. Maintain training guides and train admissions staff students faculty administrators and admissions committee members on processes and systems. Update and maintain admissions / studentservices information on related social media accounts websites and school catalogs. Draft stories for electronic newsletters; coordinate distribution in collaboration with the Office of Marketing and Communications. Create and distribute surveys; assist with collecting organizing and analyzing survey data/outcomes. Represent Pacific in student recruitment efforts and admissionsrelated speaking engagements as needed: Create and maintain admissions/dental schoolrelated PowerPoint presentations Conduct school tours Present admissions and general dental school info Recruitment events and predental/health college fairs Prepare written reports for each recruitment trip/activity for submission to the Assistant Dean and Executive Admissions Committee Provide coverage for student services staff as necessary. Perform all other duties as assigned by the Assistant Dean of Admissions Student Affairs and Diversity.
Minimum Qualifications
Knowledge of: Intermediate Microsoft Excel Word PowerPoint and Outlook calendar and email. Knowledge of admissions recruitment enrollment and advising procedures and protocol helpful. Business letter writing. Presentation skills. Experience: Minimum two year experience in graduate program student services or combination of related higher education work experience. Education: High school diploma or equivalent. Working Conditions: Position is fulltime 7.5 hours per day 5 days per week. Requires occasional weekend or evening assignments on and offsite. May involve some in and outofstate travel.
Preferred Qualifications
Knowledge of: Canvas Banner Qualtrics and WebAdMIT desirable. Ability to: Demonstrate excellent attention to detail problemsolving judgment customer service and followthrough skills. Familiarity with and utilization of mail merge for electronic and print mailings. Operate various office/business machines including computers copiers and scanners. Build professional relationships with students to help them meet and exceed their educational goals to follow them through the enrollment process. Type 65 wpm. Accurately communicate admissions requirements processes and protocol through excellent written and oral communication. Project a professional image demonstrate strong interpersonal skills and communicate in a collegial and professional manner with administrators faculty staff students and the public. Respond to lastminute changes appropriately and professionally. Maintain confidentiality of information. Take initiative in time management organize assignments and set priorities to meet multiple deadlines. Work effectively and accurately with multiple interruptions. Work productively under pressure with minimal supervision; contribute and collaborate positively within a team environment. Experience: Experience in an educational institution within an admissions/student services/academic affairs environment helpful. Education: Bachelors degree preferred. Other: Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice equity and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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