Senior Officer:Provincial Operations (North West)
Senior Officer:Provincial Operations (North West)
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
StakeholderEngagementandRepresentation
- CareerexhibitionssupportedthroughrepresentationandparticipationSupportthe planning of outreach programmes
- Provincialstakeholdercapacitationandengagementsessionslogisticsfacilitated
- OutreachprogrammesinconsultationwiththerelevantPortfolioUnitorDepartment outside Operations coordinated and implemented
- OverseethedisseminationofrelevantinformationtotheProvincialstakeholders
- SupervisethecompilationofreportsonProvincialOfficedeliverablesand processes
StakeholderMobilisationandCapacitation
- SupportColdcallingofLPE(LevyPayingEmployers)andNLPE(NonLevyPaying Employers) to obtain authorised contact information for key stakeholders
- StakeholdersmobilisedtoparticipateinallOperationsbusinessprocesses
- Annualscheduleofstakeholdercapacitationsessionscommunicatedand implemented offering quarterly sessions on all Operations business processes
OverseeStakeholderRelationsintheProvince
- SupportstakeholdersinmeetingServicesSETArequirementsintheprovince
- Facilitate the educationof stakeholders in theProvince regarding Services SETA policiesonaccreditationgrantfundingtrainingassessmentinternalmoderation learning programmesand all other relevant policies
- Support to conducting of due diligence on the entities applying for Discretionary Grant allocations on behalf of the head office
- Facilitatepartnershipswithprovidersoflearningprogrammesintheprovince
- Represent SSETA in meetings and forums at Provincial level as and when delegated or required
ProvincialOfficeMaintenance
- ProvincialOfficebuildingmaintenancerequirementsreported
- ProvincialOfficefacilitiesincludingcleaningandsanitationgardeningsafetyand security water electricity and vehicles management supported daily
- ProvincialOfficeICTequipmentandinfrastructuremaintenancerequirements reported
- ProvincialOffice assetstravelstationery catering otherrequisitions andpettycash complied for approval in compliance with Finance requirements
DiscretionaryGrant(DG)ProjectMonitoringandSupport
- Project induction conducted and reports verified an/or validated and submitted for approval within SOP turnaround times before tranche invoice due dates informing finance of early learner terminations
- Project monitoring conducted and reports verified an/or validated and submitted for approval within SOP turnaround times before tranche invoice due dates informing finance of early learner terminations
- Project remediation notices issued post induction and monitoring within SOP turnaroundtimesandfollowedthroughtoconclusionspecificallylearnerterminations and compliance matters
- Projectinvoicingsupportedtoensuresubmissioninaccordancewithtranchepayment model
- Workplaceapprovalandremediationsupported
- Projectplanningenrolmentsandclosuressupported
- Identificationandescalationofpotentialprojectrescueandrecoveryrisks
Achievement of Work Plans
- Execute work plans and drive an evidence collection that is aligned with the operational plan and performance contract in realtime
- Register track monitor and report on new allocations and commenced projects using SharePoint and applicable tools
- Produce reports against the implementation of work plans
- Respond to audit findings with complete evidence on time
- Implement documented data management practices
- Comply to policies and procedures in the unit
- Identify record and manage issues and risks in real time
- National Senior Certificate or equivalent certificate (NQF 4)
- National Diploma or equivalent qualification (NQF 6) in Community Development Public and Development Management Public Relations Business Administration or related field is required
- Minimum of 3 years relevant experience in grant administration project management and stakeholder management of which 1 year must be supervisory experience
Closing Date for Applications: 23 May 2025
Required Experience:
Senior IC
Employment Type
Full-Time
