Senior Proposal Writer, Competitive Response Team
Senior Proposal Writer, Competitive Response Team
Posted on :
11-05-2025
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1 Vacancy
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Job Description
Job Title: Senior Proposal Writer
Reporting to: Vice President
Location: Ottawa Ontario. Our inoffice culture is sacred and uniquely us
Must Haves:
Headquartered in Ottawa proudly Canadian and organically grown. A humble growing company with a huge heart.
Why work here What differentiates us as an employer are the remarkable relationships amongst our people. They are nurtured by our inoffice culture. Every day we gather in our communal spaces solving problems innovating and debating TV shows. Our leadership team is low ego and capable. Our culture backbones our organic growth and evolution. A little bit better every day. Our Core Values are our North Star. We invest in our people our clients and our community.
Were all about big company perks with small company connection. We are looking for an experienced Writer to join our winning team.
Our Origin Story
Hi! Im Richa Vice President at NFR. The Competitive Response Team is a VERY tightknit supportive group including four very talented writers.
As Senior Proposal Writer you will be a major contributor on our Competitive Response Team. You will manage the endtoend proposal process ensuring the timely and accurate delivery of responses to RFPs RFQs RFIs Supply Arrangements (SA) and TaskBased Standing Offers (TBSA). This role requires extensive experience in federal procurement processes excellent writing skills and the ability to collaborate with internal teams and subject matter experts.
Key Responsibilities
Proposal Management & Development
Must Haves:
What to expect in the recruitment process:
Reporting to: Vice President
Location: Ottawa Ontario. Our inoffice culture is sacred and uniquely us
Must Haves:
- 7 years writing proposals for an IT Staffing Firm or related field.
- Strong track record of successful responses to federal government RFPs (TBIPS SBIPS ProServices TSPS etc.).
- Demonstrated experience with corporate procurement and supply arrangements.
Headquartered in Ottawa proudly Canadian and organically grown. A humble growing company with a huge heart.
Why work here What differentiates us as an employer are the remarkable relationships amongst our people. They are nurtured by our inoffice culture. Every day we gather in our communal spaces solving problems innovating and debating TV shows. Our leadership team is low ego and capable. Our culture backbones our organic growth and evolution. A little bit better every day. Our Core Values are our North Star. We invest in our people our clients and our community.
Were all about big company perks with small company connection. We are looking for an experienced Writer to join our winning team.
Our Origin Story
- 2011 Steve Stanley and Todd LeSage see a niche in the market. They create NFR providing a worldclass employee experience. NFR has grown to about 25 people today.
- 2019 NFR wins the OBJs Employee Choice Award recognizing us as one of the best places to work; also named to Ottawas fasting growing companies list multiple times
- Aspiration: earn the #1 spot on the Great Place to Work Canada culture list.
- In 2025 the words most often used to describe our culture by our people are closeknit devoted warm fun hilarious and supportive.
Hi! Im Richa Vice President at NFR. The Competitive Response Team is a VERY tightknit supportive group including four very talented writers.
As Senior Proposal Writer you will be a major contributor on our Competitive Response Team. You will manage the endtoend proposal process ensuring the timely and accurate delivery of responses to RFPs RFQs RFIs Supply Arrangements (SA) and TaskBased Standing Offers (TBSA). This role requires extensive experience in federal procurement processes excellent writing skills and the ability to collaborate with internal teams and subject matter experts.
Key Responsibilities
Proposal Management & Development
- Lead the full proposal lifecycle including planning writing editing formatting and submission of federal government and corporate RFPs.
- Analyze RFP documents to determine compliance requirements and ensure all responses meet mandatory criteria.
- Develop proposal outlines compliance matrices schedules and assignment plans.
- Coordinate with internal departments recruiters and consultants to gather information and draft technical content.
- Craft customized proposal responses tailored to each opportunity incorporating win themes value propositions and key differentiators.
- Maintain and update a proposal content library and boilerplate repository for reuse in future proposals.
- Write executive summaries technical responses staffing plans and management approaches.
- Ensure proposals adhere to Government of Canada procurement guidelines (TBIPS THS SBIPS ProServices TSPS etc.).
- Coordinate internal reviews and approvals before submission.
- Perform quality assurance checks for grammar formatting and compliance.
- Interpret Supply Arrangements and Standing Offers terms and conditions to ensure proper response structure.
- Maintain understanding of evolving federal procurement policies and client requirements.
- Support postsubmission requests for clarifications and debriefs.
Must Haves:
- Minimum 7 years of experience writing proposals for an IT staffing agency or related field.
- Strong track record of successful responses to federal government RFPs (including TBIPS SBIPS ProServices TSPS etc.).
- Demonstrated experience with corporate procurement and supply arrangements.
- Exceptional written and verbal communication skills.
- Strong understanding of government procurement processes and terminology.
- Proficiency in Microsoft 365 (Word Excel PowerPoint Adobe) and AI toolkits
- Bilingual (English/French) proficiency.
- Experience in IT staffing or consulting services industry.
- APMP certification or similar industry credentials.
- Familiarity with Bullhorn or other Applicant Tracking Systems (ATS).
- Previous experience working in an ISO certified environment
- Industryleading health benefits
- Incredible devotion to employee wellbeing. We care about you your family your wellness your growth and your worklife harmony.
- 4 weeks paid time off weeklong Winter Holiday soft shutdown
- We have a really really really ridiculously enjoyable office environment. Its fun here. We learn from each other. We collaborate extremely well. Come visit us and see for yourself. Were at 235 Terence Matthews Crescent.
- This role is expected to work from the office at least 3 days per week.
- Individual Development Plans for everyone to ensure career growth
- Social events (good ones!)
- Humble approachable and highly capable Leadership Team that leads with trust
- Your voice ideas and impact matter here. We have a compelling vision and were core valuesdriven.
- We are a small but immensely talented group of humans. Youll connect with everyone contributing quickly and without bureaucracy. Youll have a huge impact on our culture.
What to expect in the recruitment process:
- Application. We will review and youll hear back from us no matter what. Certified No Ghosting guarantee.
- Chat with a Recruiter (1030 mins). An exploratory call to discuss your motivations what gives you energy and whether this role is right for you.
- Hiring Manager Panel Interview (4560mins). Dive deeper into our business and explore how your strengths/experience align. Expect to demonstrate your skills and working style. Bring your questions! Share what you will bring from a culture perspective.
- Short workstyle assessment. To get a sense of how you show up!
- Offer!
Required Experience:
Senior IC
Employment Type
Full Time
Key Skills
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