Legal Processing Assistant I/II
Legal Processing Assistant I/II
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$ 43680 - 62221
1 Vacancy
Job Description
Description
Under immediate (I) or general (II) supervision Legal Processing Assistants performs specialized clerical and/or secretarial duties in support of legal defense prosecution activities and/or specialized law enforcement and performs other duties as assigned. Support activities may include public contact customer service records maintenance document production and/or processing data.
Theideal candidate will possess excellent verbal communication skills the ability to work as a member of a team and a desire to work in the criminal justice field. They must have excellent customer service skills the ability to exercise sound judgment and the ability to perform and remain calm in a fastpaced environment with frequent interruptions.
Legal Processing Assistant I hourly/nonexempt is the entry level in the series. Incumbents prepare examine and process legal documents in support of specialized law enforcement or legal prosecution/defense activities utilizing journey level clerical skills and limited application of specialized legal procedures and processes.
Legal Processing Assistant II hourly/nonexempt is the journey level in the series. Incumbents prepare and process a variety of legal documents and performs a variety of legal case management activities.
VETERANS POINTS: The Legal Processing Assistant I is an entry level classification and Veterans Points may apply to eligible applicants. Documentation of military service must be submitted with your application prior to close of recruitment in order to receive points.EDUCATIONAL/BILINGUAL INCENTIVE:Incumbents may be eligible for an educational incentive of 2.5% 3.5% or 5% based on completion of an Associate Bachelor or postgraduate degree that is not required for the classification. Incumbents may also be eligible for bilingual incentive depending upon operational necessity and certification of skill.
AGENCY/DEPARTMENT: District Attorneys Office
APPROXIMATE SALARIES:
Legal Processing Assistant I: $21.00 $27.15 per hour
Legal Processing Assistant II: $21.39 $29.91 per hour
The eligible list established from this recruitment may be used to fill current and future Regular Temporary FixedTerm Intermittent and ExtraHelp vacancies. This is currently one (1) Regular vacancy.
NOTE: If appointed at the lower level incumbent may be promoted to the higher level without further examination upon meeting the minimum requirements demonstrating satisfactory performance and in accordance with the business needs of the department.
Legal Processing Assistant I/IIs are represented by the Service Employees International Union (SEIU) and are eligible for overtime compensation.
TENTATIVE SCHEDULE
OPENING DATE: May 7 2025
CLOSING DATE: May 14 2025
APPLICATION REVIEW:Week of May 19 2025Examples Of Duties
Duties may include but are not limited to the following:
- Processes legal documents and records through the office to which assigned as well as through the Courts and/or other offices based on established legal procedure or special instructions in case files; examines documents for conformance with established rules standards and/or legal requirements;
- Gives the public clients law enforcement officials and/or other employees procedural and/or case information which requires distinguishing between and consideration of sensitive/protected and public information and may require understanding or interpretation/explanation of legal documents (e.g. subpoenas) legal/court procedure or specific file notations regarding case/processing and status;
- Coordinates the preparation of files scheduled for court ensuring that all needed documents are included and presented in proper form and order; maintains current status of court calendars;
- Prepares correspondence and/or legal forms and documents using standard word processing applications from prepared drafts special file notations or from standard procedural guidelines;
- Accompanies attorneys and/or other professional staff to court as required; makes notations to case files and draws the attention of the attorney to case or procedural detail;
- Coordinates court appearances for witnesses or defendants by updating appearance times scheduling/postponing/ canceling appearances; maintains case status information and contact with interested parties; notifies witnesses and/or other involved parties of case disposition;
- Maintains reference materials records systems status logs and/or workload statistics; sorts and stores information based on alpha numeric content or other classification method; searches for and retrieves information stored in manual and/or automated systems; purges files in accordance with established procedure;
- May compute fees or credit for time served or other circumstances affecting length of custody; may collect fees issue receipts and prepare bank deposits or statement of cash received; may prepare work unit reports and/or workload statistics; and
- Performs other related duties as assigned.
Typical Qualifications
These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.
EDUCATION TRAINING and EXPERIENCE:
Legal Processing Assistant I:Any combination of education training or experience equivalent to one (1) year of office clerical experience and some knowledge of legal terminology.
Legal Processing Assistant II:
Any combination of education training and experience equivalent to two (2) years of legal clerical experience which has included legal document preparation and processing and the application of specialized law enforcement/legal court procedure in support of a legal specialty area (e.g. criminal defense criminal prosecution or witness liaison);OR
One (1) year as a Legal Processing Assistant I with the County of Ventura.
NECESSARY SPECIAL REQUIREMENTS:
Candidates for positions in this series will be required to pass a thorough background investigation.
DESIRED:
- Bilingual skills (English/Spanish) are highly desirable.
- Experience working in the criminal justice field is highly desirable.
Knowledge Skills and Abilities
Legal Processing Assistant I
Some knowledge of:- legal/court procedure process and systems;
- legal terminology.
- general office practices and procedures.
- perform specialized clerical work in support of legal processes;
- learn and apply legal procedure specific to area of assignment;
- evaluate unusual circumstances and resolve through the application of standard procedures;
- store maintain and retrieve information records and documents;
- search manual microfilm or electronic information storage systems to locate information;
- maintain logs crossreference files and indices;
- update and purge storage systems in accordance with established procedure;
- receive and record fees in accordance with established procedures;
- word processing and data entry;
- work under pressure and meet short deadlines;
- communicate effectively with people of diverse socioeconomic backgrounds and temperaments;
- demonstrate tact and diplomacy;
- maintain accurate records and document actions taken;
- compare names and numbers accurately;
- maintain confidentiality of information;
- maintain records and compile routine reports (e.g. routine statistical);
- make routine arithmetical calculations;
- recognize and respect limit of authority and responsibility.
Legal Processing Assistant II (in addition to the above this level may require):
Considerable knowledge of:- forms records document processing procedures and legal terminology as applicable to area of assignment;
- general clerical and technical resource materials and information sources applicable to area of assignment;
- public information and contact techniques;
- the structure and functions of law enforcement and judicial systems;
- department services and operations;
- office procedures;
- automated systems used in information storage and document preparation;
- methods of recording researching and compiling information;
- document preparation duplication and distribution procedures;
- general understanding of the criminal justice system.
- examine documents for completeness sufficiency and conformity;
- process documents according to established procedures;
- understand legal terminology court minutes or case file notations;
- remain current with changes in laws regulations and procedures affecting work;
- refer the public to services provided by other units departments and/or agencies;
- research regulations procedures and/or technical reference materials;
- organize and prioritize work assignments;
- perform legal clerical work independently.
Recruitment Process
FINAL FILING DATE: Applications must be received by County of Ventura Human Resources no later than 5:00 p.m. on May 14 2025. To apply online please refer to our web site at A paper application can be obtained by calling (805). Our address is: County of Ventura Human Resources Division 800 South Victoria Avenue L1970 Ventura CA 93009.
NOTE TO APPLICANTS:It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however it/they may not be submitted in lieu of the application.
SUPPLEMENTAL QUESTIONNAIRE qualifying:
All applicants are required to complete and submit the questionnaire for this examination AT THE TIME OF FILING. This questionnaire may be used throughout the examination process to assist in determining each applicants qualifications and acceptability for the position.
APPLICATION EVALUATION qualifying:
Candidates applications resumes or other required documentation will be evaluated on a comparative basis against preestablished criterion. Those individuals whose materials best indicate possession of the stated requirements may be invited to continue to the next step in the screening and selection process.WRITTEN EXAMINATION 100%:
An unproctored internetbased jobrelated written examination will be conducted to test candidates knowledge of Reading Comprehension Recording/Verifying Data Vocabulary Filing Legal Terminology & Processing Mathematics Office Practices & Procedures. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.
Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. The eligible list is valid for a period of one (1) year.
BACKGROUND INVESTIGATION: Prior to actual appointment from the eligible list the successful candidate will be required to pass a thorough background investigation conducted by the District Attorneys Bureau of Investigation. Background investigation findings may be a basis for removal from the eligible list. To speak to a Bureau of Investigation representative concerning the background investigation process call (805).
For further information about this recruitment please contact Jayna Landeros by email ator telephone at (805).
EQUAL EMPLOYMENT OPPORTUNITY:
The County of Ventura is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.
Employment Type
Full-Time
