Internship : Business Office Admin - Greeley
Internship : Business Office Admin - Greeley
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USD 18 - 25
1 Vacancy
Job Description
Department Information
- This position is open to applications from Colorado residents and nonresidents.This announcement is posted until the position is filled. Its in your best interest to apply early.Salary Range: $18.66 $25.00 depending upon qualificationsThese positions do not provide benefits however CDOT offers all Interns (temporary employees)paid sick leave. Temporary employees accrue one hour of sick leave for every 30 hours worked capped at fortyeight 48 hours.Temporary positions will exist for 9 months or less.
About CDOT
Do you want to make a difference in Coloradans lives Do you have a passion for helping people and keeping them safe At the Colorado Department of Transportation (CDOT) youll have the opportunity to do just that. The work our people does contributes to keeping Coloradans and visitors safe and providesfreedom connection and experience through travel. Please visit to learn about CDOT and how we are making Colorado a great place to live work and play now and for the future!
CDOT for All
CDOTs strength is our people and our commitment to our people is to shape support and sustain the employee experience and ultimately create a supportive workplace where everyone regardless of gender race ethnicity religion national origin age sexual orientation gender identity citizenship status education disability socioeconomic status or any other identity has the opportunity to thrive.
#LIPOST Description of Job
About the Work Unit
The Region 4 Business Office work unit exists to ensure the financial integrity of all business transactions throughout the region in meeting its fiduciary responsibilities to the public. This unit acts as liaison to CDOT offices of the Controller Financial Management and Budget Procurement Agreements and Chief Financial Officer. Additionally overall business services are provided to the Regional Transportation Director (RTD) Program Engineer North South and Central Section Maintenance Section 1 Planning and Environmental Section Civil Rights Unit Safety Unit and Traffic Section. The work unit provides the following core functions:
Financial Advice to the RTD and Division Directors Financial Reporting
Statewide Transportation Improvement Plan (STIP) and Transportation Improvement Plan (TIP) and Coordination
Region Program Reporting and Transparency Office (PRTO)
Budget Planning and Coordination
Project programming and expenditures/Program Delivery/Cash Management
Contracting and purchasing
Accounts payable and receivable
Project Creation and Setup
Description of Job
Intern position will support the Region 4 Business Office at CDOT. This position will assist with the processing of invoices for payment will support regional business activities related to fiscal year end and will assist with the review and tracking of other financial transactions such as purchase orders and procurement card transactions.Major Duties and Responsibilities
- Review utility and other invoices for payment as well as identify and record the correct accounting coding on each invoice then upload the invoice into OnBase for approvals and final processing
- Verify and record accounts payable transactions on payment requests and in OnBase according to applicable rules established policies and procedures.
- Help to identify invoices that need to be accrued and identify the correct accounting coding information and add that coding to the documentation according to applicable rules naming conventions established policies and procedures
- Help to identify purchase orders that may need to be closed out research if closure is needed assist in the closure if necessary
- Assist with the review of procurement card transactions and back up documentation to ensure compliance with the procurement card manual and other applicable rules
- Process incoming mail sent to the CDOT R4 Business Office
- Track and identify utility invoices that need to be paid
- Assist with electronic file storage and electronic documentation efforts as necessary
- Participate in special projects and miscellaneous tasks as needed to support the activities of the Region 4 Business Office including clerical and organizational tasks
- Utilize the following: Google Suite/Google App Adobe Acrobat MS Word MS Excel MS Access OnBase and SAP
Work Environment:
- This position is based at CDOT Region 4 Headquarters in Greeley CO
- Expected work schedule is between Monday and Friday
- This role is anticipated to work a minimum of 2030 hours per week (Can be somewhat flexible with days and hours worked)
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Minimum Qualifications
Qualified candidatesmust be:
- Any college student enrolled in an accredited community college college or university seeking an Associates Bachelors Masters or Ph.D. degree. Preferred in Business Administration or a closely related field. (A copy of your transcript must be attached to your online application. See below)
OR
- A recent college graduate. Recently graduated means the individual should have attended an accredited college or university and have graduated with an Associates Bachelors Masters or Ph.D. degree in Business Administration Finance Communications Data Management Planning (financial regional transportation or urban) Political Science Public Administration or a closely related field within three calendar years. (A copy of your transcript must be attached to your online application. See below)
OR
- A certified participant in the Colorado Refugee Program.
Unless applying as a certified participant in the Colorado Refugee Program a copy of your transcripts including your name the school name all coursework including current coursework and degree(s) conferred. must be included. Unofficial transcripts are accepted but must include the information described above. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation. The credential evaluation report must be an official report. Failure to provide a transcript or official credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
Conditions of Employment:
Must pass a preemployment screening which may include social security number trace criminal records check public court records check educational records and driving records checks. More information is in the supplemental information section.
The Exceptional Candidateswill be an undergraduate or graduate college/university student or recent graduate as defined above and the following:- Strong interest in the duties listed in the Description of the Job section.
- Completion of 2 years or more in an accredited university in the abovelisted related disciplines
- Excellent interpersonal skills
- Excellent verbal communication skills
- Excellent writing skills
- Strong database management skills
- Experience creating communications materials
- Strong research skills
- Strong analytical skills
- Experience analyzing data
- Willingness to learn
- Ability to perform duties with minimal supervision
- Proficiency with Google Suite/Google App Adobe Acrobat MS Word MS Excel PowerPoint Adobe InDesign Illustrator and Photoshop.
Supplemental Information
Applicant Checklist
Complete Applications must include the following documents:
- A complete CDOT Application for Announced Vacancy (please submit online using the green APPLY button at the top of this announcement)
- A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
- A cover letter. The education experience abilities and accomplishments listed in this announcement have been identified as critical to successful performance in this position. Your cover letter should address your interest in and qualifications for this job with CDOT. Please be specific and detailed in describing experience abilities and accomplishments as they relate to this positions requirements and major duties as described in the announcement. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
- A copy of your official or unofficial transcript showing your name the name of the school all coursework and degree(s) conferred or your official NACES credentail evaluation report. Please submit this as an attachment to your online application.
Please note that you may redact information on your attachments that identifies your age date of birth or dates of attendance at or graduation from an educational institution.
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is resolute in nondiscriminatory practices in everything we do including hiring employment and advancement opportunities.
Notifications:
All correspondence regarding your status in the selection/examination process will be viaemail. Include your current workingemailaddress on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you setup youremailto accept messages from and addresses. It is your responsibility to ensure thatyouremailwill accept these notices and/or review your junk mail and spam filteredemail. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorados website.
Employment Screening
If an applicant reaches the finalist stage of the hiring process the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicants authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate he or she will have an opportunity to dispute the information with Info Cubic.
Info Cubic a consumer reporting agency will obtain the report for CDOT. Further information regarding Info Cubic a Division of Orange Tree including its privacy policy may be found online at and. Info Cubic is located at 7275 Ohms Lane Minneapolis MN 55439.
The report may contain information bearing on the applicants character general reputation personal characteristics and mode of living. The information that may be included in the report includessocial security number trace criminal records check public court records checks educational records and driving records checks. CDOTwill only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right upon written request made within a reasonable time after receipt of a notice to request disclosure of the nature and scope of any investigative consumer report.
ADAAAAccommodations
CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing or participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to Brenda at
Former State Employees
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency who were disciplinarily terminated or resigned in lieu of termination must disclose this information on his/her application.
BY (SAP #BusinessInten 04/25)
Required Experience:
Intern
Employment Type
Temp
