Administrative Assistant to the VP for Advancement

JOB SUMMARY: As the Administrative Assistant you will play a vital role in supporting the Vice President for Advancement. Youll manage key communications coordinate meetings and events maintain confidential records support donor engagement and ensure seamless operations across multiple functionsincluding campaign planning alumni relations and fundraising efforts. Your organizational and communication skills will directly contribute to the success of an institution committed to equipping leaders for service and transformation.

ESSENTIAL FUNCTIONS

• Oversees the Vice Presidents schedule coordinates the Vice Presidents communication and facilitates access to the Vice President.
• Prepares meeting materials and tracks followup tasks.
• Prepares and/or edits highlevel and confidential materials and correspondence under the signature of the Vice President.
• Coordinates mailings as needed including proofreading of materials.
• As needed coordinates and arranges travel for the Vice President which includes making flight reservations and hotel accommodations arranging visits providing travel itineraries as needed and processing travel expenses.
• Coordinates Advancement staff meetings including producing the agenda and arranging for speakers as needed.
• Interprets and applies organizational policies rules and regulations when responding to inquiries; exercises sound judgment when making referrals.
• Attends takes and transcribes notes of the Board of Trustees Advancement Committee meetings Trusteeship meetings and internal staff meetings.
• Supports the VP in all aspects of budgetingincluding but not limited to purchase orders reimbursements credit card expense allocations and budget reconciliation.
• Assists with donor and alumni events including preparation for room reservations catering invitations setup with facilities staff decorations and event followup.
• Schedules and coordinates meeting details for inperson and virtual meetings with internal and external constituents.
• Provides support for donor scholarship reporting and stewardship activities.
• Serves as backup for Database and Prospect Research Manager in the areas of data and gift entry prospect research and profile creation.
• Orders/maintains office supplies.
• Represents the advancement office and supports CTS events and activities as appropriate.
• Performs other duties and special projects requested by the vice president.

POSITION REQUIREMENTS

• Bachelors degree is strongly preferred.
• A minimum of five years of revelant experience or related professional experience.
• Resonance with the CTS mission vision and core values.
• Strong writing and verbal communication skills.
• Ability to maintain confidentiality.
• Ability to work collegially with a broad range of people.
• Time and project management skills including attention to detail deadlines and deliverables.
• Event planning execution and assessment experience.
• An understanding of philanthropy fundraising and data/constituent confidentiality principles and practices.
• An understanding of philanthropy fundraising and data/constituent confidentiality principles and practices.
• Technology skills; proficient in Microsoft Word Excel Outlook PowerPoint and Adobe.
• Experience in a seminary theological institution faithbased or social services organization is preferred but not required.
• Commitment to an ethical authentic and harmonious work environment including empathy collegiality constructive candor creativity and diplomacy.
• Database platforms for constituent relations management (CRM) and fundraising are a plus (CTS utilizes Raisers Edge NXT).

APPLICATION PROCESS

Review of applications will begin immediately and continue until the position is filled. Qualified candidates should apply online using the application link or submit a letter of interest a resume and three professional references to

CTS is an equal opportunity employer and does not discriminate with respect to recruitment hiring or any other status of employment based on race color religion sex sexual orientation national origin disability or any other category protected by law.

MORE ABOUT CHRISTIAN THEOLOGICAL SEMINARY

Christian Theological Seminary (CTS) is a fully accredited ecumenical graduate school in Indianapolis IN related to the Christian Church (Disciples of Christ) and serving the whole people of God. We welcome all faiths to explore/ engage in an intellectually rigorous spiritually formative and emotionally supportive education that equips our students to go out into the world and servewhether in the church or the community. CTS also offers a robust counseling program that provides professional counseling preparation and spiritual/theological integration for those training to become mental health counselors marriage and family therapists pastoral psychotherapists and spiritual care specialists.

Required Experience:

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