Administrative Office Supervisor

Calpine Corporation is Americas largest generator of electricity from natural gas and geothermal resources with operations in competitive power markets. Its fleet of 76 power plants in operation and one under construction represents nearly 26000 megawatts of generation capacity. Through wholesale power operations and its retail businesses Calpine serves customers in 22 states Canada and Mexico. Its clean efficient modern and flexible fleet uses advanced technologies to generate power in a lowcarbon and environmentally responsible manner.

The company was established on the premise that a strong commitment to the environment is inextricably linked to excellence in power generation and corporate responsibility. Since its founding in 1984 Calpine has led the power industry in its unwavering commitment to environmental stewardship. In addition its renewable geothermal plants use steam generated deep below the earths surface to produce clean renewable electricity.

Job Summary (includes but is not limited to the following other duties may be assigned)

The Administrative Assistant Office Supervisor performs a wide variety of highly complex administrative support duties at the direction of the Executive Assistant as well as supervising Office Facilities for Calpine Energy Solutions. The Administrative Assistant / Office Supervisor will manage and be exposed to a wide variety of functions (e.g. Building Facilities Maintenance Office Work Order requests etc.) as well as administrative duties as further described below.

Job Responsibilities

Supervisor Functions:

• Supervise Office Facilities Assistant; manage tasks and supervise schedule.
• Maintains and organizes department and project files.
• Order supplies as needed and manage supply inventory for San Diego Office and Home Office Employees.
• Orders employee business cards billing paper stationary for the office.
• Assists with marketing items for sales and coordinates shipping trade show booth.
• Point of contact for building issues including but not limited to; employee parking and general office / facilities related items.
• Codes invoices for all facility related products.
• Responsible for the administration of Employee Security FOBs.
• Negotiate and manage Vendor Contracts and monthly subscriptions; including but not limited to hotels and other offsite meeting and conference spaces Fitness Room Towel Service and Kitchen Supplies and other office related contracts.
• Maintains vendor files and contacts
• Required occasional evenings or weekends for projects or building issues Work independently under little or no supervision and regularly work with confidential information.

Administrative Functions:

• Consistently lead complex administrative assignments requiring critical action; assist management with problem solving around reoccurring systemic problems.
• Schedule and manage meetings and conflicts on calendars; answer and screen telephone calls take messages monitors voicemail; process daily incoming and outgoing mail.
• Coordinates and take lead responsibility on special projects and ad hoc requests of the Executive edit and draft internal / external correspondence(s) PowerPoint Presentations create MS Visio Word and Excel documents as required.
• Process and PreApprove invoices as directed by Executive Assistant.
• Coordinate with Administrative Assistant Team to develop and review expense reports by CostCenter for budgeting purposes.
• Support and provide leadership for Corporate Fundraisers Community Service as well as Holiday and Employee events.
• May be required to provide coverage for other Administrative Staff as needed
  
  

Job Requirements

• Associates Degree Technical/Business School or equivalent preferred.
  Minimum 5 years experience supporting an executive with 2 years of Facilities experience strongly preferred.
• Intermediate level proficiency in Power Point Excel Visio and MS Office products.
• Demonstrated knowledge of business application software including spreadsheets databases and word processing.
• Excellent oral written and interpersonal communications skills.
• California Public Notary Commission desirable.
• This Role may have access to highly confidential information discretion is required.

Salary Information

Hourly range $26.33 to 36.86

Additional Calpine Information

• Equal Opportunity Employer of Minorities Females Protected Veterans and Individuals with Disabilities.
• Calpine is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment and need special assistance or an accommodation to use our website or to apply for a position please send an email with your request to. Determination on requests for reasonable accommodation are made on casebycase basis.

Please view Equal Employment Opportunity Posters provided by OFCCPhere