Accounts Payable/Receptionist-Starting at $23/hr
Accounts Payable/Receptionist-Starting at $23/hr
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Salary Not Disclosed
1 Vacancy
Job Description
ESSENTIAL JOB FUNCTIONS:
Greet all visitors assist with sign in contact Cardinal employee and direct vendors.
Answer incoming calls.
USPS mail daily copies/scan to email all invoices. UPS/Fed Ex packages for shipment.
Support the company in optimizing its financial transactions and systems.
Strengthen and grow relationships with vendors and suppliers through timely payments.
Resolve vendor queries/Data collecting.
Assist in MonthEnd closing. Invoices & POs designated by office manager plant manager and purchasing monthly. Accrual excel sheet filled out monthly and monitored to confirm payment and/or rollover and turned into office manager.
Execute bank account/petty cash reconciliation. Balance checkbook each month and send report to corporate for approval.
Review invoices for appropriate documentation prior to payment. Enter invoices in ScanMan to corporate.
Perform invoice and generalledger data entry.
Communication with members of management regarding status of invoices and accruals.
Communication with purchasers regarding purchase order receipt status for invoices and accruals.
Assist in streamlining and improving the accounts payable process.
Exercise integrity and confidentiality in financial reporting.
Must possess excellent phone skills and be able to complete Data Entry with complete accuracy. Accuracy and attention to detail are not negotiable.
Order office supplies needed for the front office.
Hotel reservations for visiting guests.
Assist with holiday luncheons order flowers etc. with HR.
Bereavement/surgery flowers meals etc. for employees.
On the job training with fellow office personnel with a focus on supporting their role in times of absence.
EDUCATION & EXPERIENCE
High School Diploma or equivalent. Data entry and customer service background is preferred but not required.
Knowledge of Accounts Payable & Receivables
Understanding of basic principles of finance accounting and bookkeeping
Knowledge of Office administration and procedures
Knowledge of bookkeeping procedures
Must have excellent working knowledge of Microsoft Office: Outlook Excel and Word.
KNOWLEDGE SKILLS & ABILITIES:
Must have strong oral and written communication abilities. Must read write and speak English fluently.
Must possess strong computer skills and have a working knowledge of Microsoft office products and be able to independently produce own documents.
Solid time management skills are vital. Must be able to perform areas of responsibility in a timely manner without constant reminders. Must be able to work independently.
The ability to communicate with others in both group settings and individual settings is essential. Email correspondence must be read and responded to daily and phone calls must be replied to within the same business day when possible.
Stress tolerance
Superb time management skills and detail orientation
Strong organizational & mathematical skills
Ability to maintain confidentiality of company and partner information
Experience in accounts payable & accounts receivables
Experience with accounting software and online platforms
ADDITIONAL REQUIREMENTS: The ideal applicant would be calm patient and a fast learner. The position will encompass duties beyond basic AP functions branching out into front desk reception and AR.
Employment Type
Full-Time
