Administrative Assistant - Mechanical

About Us:

S.A. Comunale has been a local industry leader for endtoend mechanical fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength unmatched bonding capability an awardwinning safety program and largescale purchasing power.

With 15 locations and over 1250 employees including 600 skilled tradesmen throughout Ohio Pennsylvania New Jersey Maryland and West Virginia S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Administrative Assistant

Provide administrative support to the Mechanical Department. Duties include general clerical purchasing inventory and accounting responsibilities and projectbased work. Project a professional company image through inperson and phone interaction. Other duties may be required as assigned by the Executive Vice President of Mechanical.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

• Report directly to the Aligned job site until job is complete.
• Perform general clerical duties to include but not limited to: photocopying faxing mailing filing and scheduling appointments.
• Create and maintain various project records such as work tickets and change orders.
• Perform basic accounting functions such as billing accounts receivable accounts payable.
• Prepare various monthly reports as required such as Company credit card receipts.
• Assist with the scheduling of branch manpower.
• Track all permits for service jobs including preparing them for submittal to the appropriate city.
• Order and monitor inventory of office supplies and material/equipment for field personnel.
• Process and create purchase orders.
• Perform all AIA billings for the branch.
• Create update and distribute various reports including the operations report and manpower report.
• Prepare and send weekly payroll report information.
• Collaborate with the corporate office Safety Department on Toolbox Talks for all field employees track and collect all needed information to hand over.
• Ensure all blueprints get to the appropriate employee in a timely manner.
• Assist with the various meeting notes scheduling and taking notes as needed.
• Assist in followingup with the 1week look ahead.
• Assist in collecting time from all field personnel.
• Assist Project Managers as needed.

Qualifications:

To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

• High School Diploma or GED is required.
• 3 years of administrative experience is required.
• Previous construction industry experience is a plus.
• Knowledge of general office machines and telephone systems is required.

Computer Skills:

• Proven knowledge of Microsoft Office Software (i.e. Word PowerPoint and particularly Excel) is required.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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