Strategic Executive Assistant
Strategic Executive Assistant
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1 Vacancy
Job Description
Position : Strategic Executive Assistant
Working Schedule : 8am5pm EST
Salary Range :$2500$3000 USD Monthly (the final salary will be determined by the candidates level of experience and at the discretion of the client)
Job Summary:
We are seeking a highly motivated and experienced Strategic Executive Assistant ensuring operational efficiency while also contributing to highlevel planning and decisionmaking. This role goes beyond traditional administrative support ideal for someone who thrives in a fastpaced highimpact environment and enjoys playing a key role in driving business priorities forward.
Become a second brain / right hand man (woman) acting on CEO s behalf. Not just completing tasks solving problems w/ strong business acumen. Someone who has been a successful EA for many years and isn t learning the job on our time. Can own the role immediately and tell the CEO what they need to do rather than be instructed each step of the way.
Key Responsibilities:
- Serve as the right hand to the executive translating highlevel ideas into clear actionable projects.
- Lead crossfunctional on key initiatives across sales operations and client fulfillment.
- Provide strategic support including project tracking research and preparation of reports briefings and presentations.
- Act as a liaison between the executive and internal/external stakeholders representing leadership in communications and meetings when necessary.
- Proactively identify and resolve scheduling conflicts workflow bottlenecks and communication gaps.
- Organize and manage special projects ensuring timely and alignment with organizational goals.
- Maintain a deep understanding of business priorities and ensure the executive s time and focus are aligned accordingly.
- Facilitate internal alignment by preparing agendas tracking action items and following up on progress across departments.
- Own the CEO s calendar inbox and task flow gatekeeping and prioritizing as needed.
- Maintain confidentiality and handle sensitive information with the highest level of integrity.
Qualifications:
- 5 yrs as Executive Assistant to a Founder/CEO during scale from roughly $1 M $5 M (ideally servicebased business).
- Proven project ownership impacting revenue or fulfillment not just calendar/email mgmt.
- Crisp written & spoken English; can ghostwrite CEOstyle Slack updates & emails. Can take meetings on CEOs behalf with highlevel individuals.
- Proficient in HubSpot CRM Notion Google Sheets Airtable Slack Zoom.
- Strong organizational and time management skills with the ability to multitask and prioritize.
- Advanced proficiency with productivity tools (e.g. Microsoft Office Suite Google Workspace project management software).
- Ability to exercise good judgment show initiative and make decisions independently.
Preferred:
- Background in highticket coaching or recruiting companies.
- Demonstrated project management and process improvement skills.
- High emotional intelligence and strong interpersonal skills.
Strong business acumen and ability to anticipate needs.
Employment Type
Full Time
