Executive Assistant for Student Life

Primary Responsibilities
Summary of Duties The Executive Assistant to the VP of Student Life; administrative details and performs administrative functions that require knowledge of procedures and operations and an understanding of the Universitys role within the community; has recurring contact with members of the Texas State University System senior administrators and executives public and private officials the media students and parents; exercises initiative and independent judgment in managing Vice President and Dean of Student Life schedule and the office procedures; and uses discretion in the dissemination of information to faculty students staff and the various publics served by the University and coordinates activities with several major subordinate administrative units of the University. Skills Excellent verbal written and communication skills are required; i.e. the ability to communicate effectively verbally and through written correspondence as well as in communicating with individuals in oneonone situations. Exceptional command of grammar punctuation spelling and correct usage of the English language is required. Bilingual English/Spanish fluency is preferred. Attention to detail is required. Computer literacy is required and includes keyboarding ability and proficiency with word processing spreadsheets and presentation software. Excellent organizational skills are required. Must be able to work independently use initiative and make substantive decisions quickly. The ability to develop knowledge of respect for and skills to engage with those of other cultures or backgrounds is required. Essential Duties and Responsibilities Essential: Assigns and reviews work of small clerical staff; keeps various administrative fiscal and/or academic records; prepares and/or verifies documents for accuracy. Reports; composes correspondence for signature; compiles complex reports which may include research calculation and composition; requisitions and maintains supplies of materials; provides individuals and general public with information policies and procedures; may make arrangements for travel meetings and special programs; performs tasks requiring high level of skill transcribing materials from dictation or draft; operates computer utilizing advanced expertise for word processing spreadsheet applications and/or data base management; operates administrative computer for entering data querying and compiling reports; may maintain department web pages. NonEssential: Duties unique the office and other duties as assigned. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times. Position is Security Sensitive. Supervision Received: The Executive Assistant reports to the VP of Student Affairs. Given: Supervises student and other classified employees. W orking Conditions Usual: Office conditions; standard hours; exempt from overtime provisions. Position is Security Sensitive. Special: May be required to work evenings/weekends for university events. Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director.

Other Information
Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance. An Equal Opportunity/Affirmative Action Employer It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual job related qualifications and without consideration of race creed color sex religion age national origin disability sexual orientation gender identity veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including but not necessarily limited to recruitment hiring training upgrading promotion demotion termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice files a charge testifies assists or participates in an investigative proceeding or hearing. Notice of Availability of the Annual Security & Fire Safety Report The Annual Security & Fire Safety Report is available online at The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence domestic violence sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in OnCampus Student Housing Facilities; in Noncampus buildings or property owned or controlled by the University or a recognized student organization; and on public property within or immediately adjacent to and accessible from the campus. The report also contains fire statistics for any fires occurring in an OnCampus Student Housing Facility during the three most recent calendar years. A paper copy of the report will be provided upon request. If you would like to receive a paper copy you can contact the Office of Student Life located on the Alpine Campus in the Morgan University Center Room 211 or you can request that a copy be mailed to you by callingor emailing